AACRAO 2013 FERPA Quick Guide (Table of Contents and Introduction)
$50 Members/$65 Non-Members; LeRoy Rooker and Tina Falkner; 2013; Item #0137
Designed to give staff and faculty members key facts on their role in FERPA compliance, this short publication provides a basic overview of the Family Educational Rights and Privacy Act of 1974, as Amended. It includes the full text of the recently revised FERPA regulations that became effective in January 2012, along with a summary of major revisions to the regulations. This Guide highlights how the Act applies to various school officials, including brief outlines of key terms and issues and a short quiz for self-assessment.
AACRAO 2012 FERPA Guide (Table of Contents and Introduction)
$90 Members/$120 Non-Members; LeRoy Rooker and Tina Falkner; 2012; Item #0135
For over 35 years, AACRAO’s FERPA Guide has provided valuable guidance and training materials to help institutional record-keepers and other school officials understand and comply with the Family Educational Rights and Privacy Act of 1974, as Amended (FERPA). In addition to relevant issues contained in previous editions, the AACRAO 2012 FERPA Guide provides updates throughout based on the recently revised FERPA regulations that became effective in January 2012.
AACRAO's Professional Development Guidelines for Registrars: A Self-Assessment (Table of Contents and Introduction)
$70 Members/$95 Non-Members; 2012; Item #0133
For nearly 40 years, AACRAO has published the Self-Assessment, and this 185-page update will provide a cost effective and simple way to evaluate your office operations by stimulating thought, encouraging self-reflection, and evaluating policies and procedures. The Assessment is arranged by topical area with chapters addressing most basic registrar functions. Within each chapter are Basic Principles, which provide a foundation for the discussion topic and guide the development of the questions that follow. The questions give direction, evoke thought, and allow for a variety of approaches to a given topic. Action Plan items are provided to expand your expertise and allow more in-depth study of a topic. Finally, a Further Reading section has been added to the end of each chapter to direct the reader to useful resources on the topics discussed.
Transfer Credit Practices of Designated Educational Institutions (TCP) 2012 (Table of Contents and Introduction)
$95 Members/$130 Non-Members; 2011; Item #3016
Transfer Credit Practices of Designated Educational Institutions (TCP) 2012 presents a voluntary exchange of information regarding practices for acceptance of transfer credit. This publication reports the transfer acceptance practices of one flagship institution in each state regarding credit awarded by other colleges and universities in that state. We encourage you to visit TCP Online for the most up-to-date credit practice information at http://tcp.aacrao.org/.
The AACRAO Academic Record and Transcript Guide (Table of Contents and Introduction)
$65 Members/$90 Non-Members; 2011; Item #0131
For over 60 years, AACRAO has provided guidance and best practices on keeping, protecting and disseminating transcript information. The AACRAO 2011 Academic Record and Transcript Guide continues this trend, offering useful recommendations concerning the appropriate placement of more than 50 data elements in the institutional database and the transcript, giving records professionals guidance on the integrity, ease of interpretation, and technological and privacy aspects of transmission of transcripts. It develops the discussion on best practices for electronic data storage and security training for staff; notation of SSNs, academic and disciplinary actions, and course mode of delivery on the transcript; requirements for change of name and gender; transcripting nontraditional work and CEUs; and includes 2009-10 survey results of the AACRAO membership on current transcript practices and opinions.
AACRAO's Retention of Records: Guide for Retention and Disposal of Student Records (Table of Contents and Introduction)
$55 Members/$77 Non-Members; Shelby Stanfield; 2010; Item #0126
Also available on
The 2010 Retention of Records Guide provides standards in student records management, and is designed to help you craft an effective institutional retention policy in compliance with Federal and State law. It places greater emphasis on electronic records and expands recommendations regarding the security of those records. It also expands its recommendations for record retention schedules and for the first time offers differentiated retention periods for community and technical colleges alongside four-year schools. Contact information for state records management agencies has been included, as well as a case study to help you develop a retention and disposal policy for academic department offices.
Electronic Data Exchange Primer (Table of Contents and Introduction)
$25 Members/$35 Non-Members; Monique Snowden, Barry Billing and Clare Smith-Larson; 2008; Item #0123
The EDX Primer addresses the most commonly asked questions regarding electronic data exchanges, including matters relating to both traditional EDI standards and contemporary XML data standards as shaped by the Postsecondary Electronic Standards Council (PESC). Written by the AACRAO SPEEDE Committee, the Primercompiles EDX-related technology and contact information resources, along with lists of Web site sources and state, provincial, and regional initiatives and mandates.
Counterfeit Diplomas and Transcripts (Table of Contents and Introduction)
$60 Members/$80 Non-Members; Allen Ezell; 2008; Item #0121
Are your institution's diplomas and transcripts for sale? Counterfeit Diplomas and Transcripts gives educators the tools needed to aggressively protect the legitimacy of their documents, while helping employers evaluate credentials of new hires. Researched and authored by Allen Ezell as part of an AACRAO initiative, this publication introduces readers to the security printing methods and online marketing techniques used by counterfeiters worldwide, arming campus officials and employers for the intricacies of recognizing and handling counterfeit academic documents. Ezell also explores existing state and federal statutes that may provide relief against injury done to institutions by document counterfeiters.
Community Colleges and Student Information Systems Implementation: A Survey on the Registrar's Role (Table of Contents and Introduction)
$35 $21 Members/$50 $30 Non-Members; Sandra Lepley; 2006; Item #0114
Colleges considering a new system implementation should view the statistics on how different strategies can affect the job of the registrar. Drawing conclusions from a national survey of community and technical college registrars,Community Colleges and Student Information Systems Implementation explores differences in job duties and responsibilities as well as role conflict and ambiguity related to different implementation strategies. The author, Sandra Lepley of University of Central Florida examines in-house, outsourced and consortia implementation strategies, and their relation to college demographic characteristics. She offers suggestions for professional development.
The Registrar's Guide: Evolving Best Practices in Records and Registration (Table of Contents and Introduction)
$95 Members/$130 Non-Members; Barbara Lauren; 2006; Item #0110
The Registrar's Guide: Evolving Best Practices in Records and Registration is the first comprehensive guide to the registrar's profession to be published in 27 years. Its 35 chapters address a variety of responsibilities, ranging from registration and academic scheduling to detecting credentials fraud and implementing student information systems; preparing for commencement and preparing for accreditation; project management and "Budgeting for Registrars." Other chapters address the work of the registrar in various settings, including small colleges, community colleges, graduate schools, and law, medical and theology schools. The book also contains overviews of FERPA, the Solomon Amendment, and an Appendix of Information Sources on additional compliance matters.
Student Information Systems: A Guide to Implementation Success
$70 Members/$95 Non-Members; Dr. Sharon F. Cramer; 2005; Item #0108
What will expedite the implementation of a student information system? Student Information Systems: A Guide to Implementation Success contains constructive examples and practical suggestions, giving readers a step-by-step approach to improving campus buy-in, communication, collaboration and funding; as well as leading project team members and campus administrators through the critically important realities of a successful implementation or upgrade. The guide can assist everyone on campus involved in the implementation to develop and achieve their short- and long-term goals for student information system implementation.
The Work of the Registrar: A Summary of Principles and Practices in American Universities and Colleges
$40 Members/$55 Non-Members; Alma H. Preinkart; 2005; Item #0105
Take a walk down Memory Lane… In 1940 when AACRAO’s release The Work of the Registrar was written: Yale tuition was fifty dollars per quarter; colleges had curfews for women and dress codes; the average salary was $1,299 annually; first class stamps were three cents; and colleges sent progress reports home to parents. Read about what’s changed since then and what hasn’t in The Work of the Registrar: A Summary of Principles and Practices in American Universities and Colleges. Written by Alma H. Preinkert, registrar at the University of Maryland from 1935 to 1954, it became an invaluable reference guide for all registrars during the 1940’s. Current members of the profession should find this to be an interesting historical read. While the methods used to admit, register and maintain records have changed dramatically with computers and web based systems, the basic mission of the registrar’s office has not.
The AACRAO Guide to Staging a Graduation Ceremony
$55 $33 Members/$75 $45 Non-Members; S. Mark Strickland; 2001; Item #0999
Overwhelmed by the complicated process of planning a graduation ceremony? The AACRAO Guide to Staging a Graduation Ceremony provides everything you need to design your institution's ceremony from start to finish including budgetary needs, facility choice and set-up, logistical arrangements, commencement programs and photography and academic regalia, all accompanied by numerous examples and diagrams. In addition, this Guide contains comprehensive information on anticipating, preventing and responding to any potential difficulties that may arise.