annual17 Session Handouts

Sunday

8:30 am - 3:30 pm

Registrar 101 & FERPA (Part 1) - M100DE

Presenters: LeRoy Rooker, AACRAO; Stephanie Henning, Central College; Kimra Schipporeit, University of Nebraska at Kearney; Daniel Weber, Northeastern Illinois University; Sheila Jarrell, Yavapai College

Sunday : 8:30 am - 3:30 pm

Spend 2 days diving into the work of the registrar's office. This workshop is for those new to the profession and will address many of the "what” and "how” questions that make up the work of the registrar. A significant portion of the workshop will focus on understanding and applying FERPA. Attendees will leave the workshop with a greater understanding of the depth and breadth of the work of the registrar, where to find information and answers, and a solid network of professional colleagues.

Location: M100DE

Handout and Presentation Files Not Yet Available For This Session

8:30 am - 11:30 am

State and Regional Officers Workshop - M100AB

Presenters: Charlie Couch, University of Northern Colorado

Sunday : 8:30 am - 11:30 am

All state and regional officers, committee chairs, and others in leadership roles within the state and regional organizations are encouraged to attend this FREE workshop.

Location: M100AB

Handout and Presentation Files Not Yet Available For This Session

Implementing Electronic Student Records from eTranscript to ePortfolio - M100G

Presenters: Stephen Arod Shirreffs, Stanford University

Sunday : 8:30 am - 11:30 am

This preconference workshop is designed as a bootcamp to assist institutions in developing a practical roadmap to implement electronic student records, including electronic transcript, enhanced eTranscript, eDiploma, eCertificate, and ePortfolio. The workshop will consist of modules, each led by an expert, on specific topics including echosystem, definitions, partnering, specing and vendors.

Location: M100G

Handout and Presentation Files Not Yet Available For This Session

The Core Concepts of SEM - M100F

Presenters: Tom Green, AACRAO; Michele Sandlin, AACRAO

Sunday : 8:30 am - 11:30 am

This introductory workshop will provide an overview of the concepts and strategies of strategic enrollment management. Participants will expand their understanding of SEM and take away action plans for achieving enrollment goals upon their return to campus.

Location: M100F

Handout and Presentation Files Not Yet Available For This Session

Mentor Mapping: Develop the Skills and Network to Enhance and Advance Your Career - M100C

Presenters: Monique Snowden, Fielding Graduate University

Sunday : 8:30 am - 11:30 am

Career advancement is a combination of hard work, sacrifice and building a network of strong colleagues who know and respect your abilities and contributions. This interactive workshop will inform and empower attendees by guiding them through the development of a personalized mentoring map. Mentoring is a reciprocated relationship between mentors and mentees. So, this workshop will be beneficial to those seeking to be strong mentors, as well as those looking for strong expert and peer mentors.

Location: M100C

Handout and Presentation Files Not Yet Available For This Session

Planning for a New Student Information System - M100H

Presenters: Mark McConahay, Indiana University; Shelby Stanfield, University of Texas at Austin; Susan Van Voorhis, University of Minnesota - Twin Cities

Sunday : 8:30 am - 11:30 am

This workshop will provide attendees with information regarding what to consider when you are selecting an SIS and how to plan for the development, implementation, adoption, communication and operation of a new system. The workshop presenters have experience dealing with all aspects of SIS adoption from conception, RFP development, implementation, modification and implementation of major re-releases of installed software.

Location: M100H

Handout and Presentation Files Not Yet Available For This Session

NAIA Eligibility Workshop: Updates and Training - M100I

Presenters: Dennis Hicks, Indiana University - East; Jessica Cason, National Association of Intercollegiate Athletics (NAIA) Eligibility Center

Sunday : 8:30 am - 11:30 am

NAIA Registrars, FARS, or others interested in learning more about the elibigility process for the NAIA, this workshop is for you! Join the NAIA Registrar Association Executive Board and representatives from the NAIA Eligibility Center for an eligibility roundtable and an update on requirements and legislation. ECP/Play NAIA software tools and tips will be presented. You will return to your institutions equipped for the upcoming eligibility season.

Location: M100I

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12:30 pm - 3:30 pm

FERPA 2.0: Taking Your FERPA Knowledge to the Next Level - M100AB

Presenters: Rebecca Mathern, Oregon State University; Allyson Dean, Oregon State University; Tina Falkner, University of Minnesota - Twin Cities

Sunday : 12:30 pm - 3:30 pm

FERPA 2.0- Understand and master secondary level of FERPA issues such as data requests, institutional review boards, legal requests, retention rules and training others to carry forth the same issues the office of the registrar deals with regularly.

Location: M100AB

Handout and Presentation Files Not Yet Available For This Session

Project Management Essentials - M100C

Presenters: Jeffrey Rand, AACRAO

Sunday : 12:30 pm - 3:30 pm

In the Project Management Essentials workshop, you'll learn how to apply a non-technical, step-by-step project management framework to successfully define, plan, execute, and manage any project. Participants are asked to identify a potential project from their institutional context in order to gain hands-on experience with planning a project during the workshop.

Location: M100C

Handout and Presentation Files Not Yet Available For This Session

Why Can't We All Just Get Along? Navigating the Politics of Higher Education - M100G

Presenters: Alan Tuchtenhagen, Augsburg College; Susan Van Voorhis, University of Minnesota - Twin Cities

Sunday : 12:30 pm - 3:30 pm

This workshop will address 1) a clear definition of what we mean by "politics” and how defining it will help in engaging it; 2) the five most important skills to navigating organizational politics; 3) leadership approaches to resolving competing agendas; 4) how to make potential conflicts into potential teachable opportunities

Location: M100G

Handout and Presentation Files Not Yet Available For This Session

Business Process Re-Engineering - M100F

Presenters: Jerald Bracken, Brigham Young University; Jeff Elliott, University of Missouri - Columbia

Sunday : 12:30 pm - 3:30 pm

This workshop will demonstrate the basic principles of business process re-engineering and how to leverage these principles into the processes and projects we deal with everyday. Topics that will be explored include "agile" software development, project management, reducing unnecessary complexity as well as examining other opportunities. This workshop will show you how to be more effective by actually doing less.

Location: M100F

Handout and Presentation Files Not Yet Available For This Session

Holistic Admissions: A Multifaceted View - M100I

Presenters: Michele Sandlin, AACRAO; Nancy Walsh, University of Illinois at Urbana-Champaign; Ross Markle, ETS; Art Coleman, Education Counsel

Sunday : 12:30 pm - 3:30 pm

This workshop will review the implications of the Fisher v. University of Texas decision. In addition, there will be a review of implementing non-cognitive assessments to admit and retain successful students.

Location: M100I

Handout and Presentation Files Not Yet Available For This Session

On the Cutting EDGE -- (Electronic Database for Global Education) - M100H

Presenters: Melanie Gottlieb, AACRAO; Drew Carlisle, AACRAO

Sunday : 12:30 pm - 3:30 pm

An overview of recent updates within EDGE (educational profiles, as well as a developmental roadmap/timeline for technical updates. Participants are invited to provide feedback on their experiences with the product and discuss their successes, suggestions, and any issues with other users.

Location: M100H

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1:00 pm - 3:00 pm

Clearinghouse Academy Presents: What's New & What's Next - Marquette IV/V, Hilton Minneapolis

Presenters: Sean McTighe, National Student Clearinghouse; Ron Phillips, National Student Clearinghouse; Roberta Hyland, National Student Clearinghouse

Sunday : 1:00 pm - 3:00 pm

Be one of the first to learn about the new and innovative services your National Student Clearinghouse is pleased to announce publicly for the first time, including a reveal that you don't want to miss! This is also an excellent opportunity for you to engage with our staff and subject matter experts on issues critical to the success of your institution and students. Plus you will have a front-row seat for the latest information on our existing services and how they can help you.

Location: Marquette IV/V, Hilton Minneapolis

Handout and Presentation Files Not Yet Available For This Session

2:45 pm - 3:45 pm

Joint Caucus Reception - 205AB

Presenters: Monique Snowden, Fielding Graduate University

Sunday : 2:45 pm - 3:45 pm

Joint Caucus Reception

Location: 205AB

Handout and Presentation Files Not Yet Available For This Session

3:15 pm - 4:45 pm

First-Time Attendees' Orientation & Welcome - Salons EFG, Hilton

Presenters: Alana Davis, Randolph-Macon College

Sunday : 3:15 pm - 4:45 pm

Don't miss the AACRAO First-Time Attendees' Orientation and Welcome, sponsored by the National Student Clearinghouse. This is an opportunity for you to meet other first-time attendees, enjoy light refreshments, and learn more about AACRAO. Many say the best part of the orientation is the small group discussions led by long-time AACRAO members.

Location: Salons EFG, Hilton

Handout and Presentation Files Not Yet Available For This Session

5:00 pm - 5:45 pm

Welcome and Awards Presentation - Room 101

Presenters: Paul Kyle, Johnson County Community College; Heather Eckstein, Pittsburg State University

Sunday : 5:00 pm - 5:45 pm

Join us to honor the current class of AACRAO Award winners.

Location: Room 101

Handout and Presentation Files Not Yet Available For This Session

5:45 pm - 6:45 pm

Opening Plenary: Garrison Keillor - Room 101

Presenters: Garrison Keillor, Master Storyteller, Host & Producer

Sunday : 5:45 pm - 6:45 pm

TBD

Location: Room 101

Handout and Presentation Files Not Yet Available For This Session

Monday

8:00 am - 9:15 am

Totally Student Centered: Building a Service Model for the 21st Century Student - 200AB

Presenters: Sean Nemeth, Brandman University; Jamie Brownlee, Brandman University; Don Scott, Brandman University

Monday : 8:00 am - 9:15 am

What does it mean for an institution to be "totally student centered" ? From application to graduation, students need a seamless and collaborative experience that supports their success. Students don't care about silos or departmental lines or when something is above your pay grade. Learn how one institution transformed its student experience to meet the needs of the 21st century student, both online and on ground.

Location: 200AB

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What is the Future of the ERP? - M100C

Presenters: Ingrid Nuttall, University of Minnesota - Twin Cities; Ramon Padilla, Minnesota State; Kemal Badur, University of Minnesota; Scott Krajewski, Augsburg College and Luther Seminary

Monday : 8:00 am - 9:15 am

Join a panel of technology leaders for a discussion on the future of Enterprise Resource Planning (ERP) strategy in higher education. Topics will include the postmodern ERP, cloud-based solutions, de-modification, and maintaining flexibility and agility in a rapidly changing technology landscape.

Location: M100C

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Why Student Learning Outcomes and Quality Assessment are Important to Postsecondary Administrative Functions - M100H

Presenters: Audra McQuarie, University of Phoenix; Joe Tate, University of Phoenix

Monday : 8:00 am - 9:15 am

Student learning outcomes (SLO's) can be a relatively foreign concept for post-secondary administrative offices, but a growing number of admissions and records professionals appear to be finding value in focusing their services around student learning as opposed to strictly student satisfaction. This presentation will build on existing research on co-curricular assessment and its benefits in admissions and records offices, and will explore best practices throughout the industry.

Location: M100H

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Building great(er) relationships with Community Colleges - M100J

Presenters: Jerry Montag, Northern Illinois University; Steven Shablin, Oakland University

Monday : 8:00 am - 9:15 am

Northern Illinois University and Oakland University have developed initiatives to build dynamic and strategic relationships, with community colleges in Illinois and Michigan. We will focus on these collaborations with community colleges to resolve issues to ensure a smooth student transfer to both universities. We will discuss the comprehensive reports developed, what we discovered when we reviewed our websites and examples of what we recommended and changed to existing internal policies.

Location: M100J

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Mental Health: What Does it Look Like When it Shows up in Your Office? - 200J

Presenters: Kate Meisner, University of Minnesota Duluth; Carla Boyd, University of Minnesota - Duluth

Monday : 8:00 am - 9:15 am

Be courageous! Seek to understand students' health and wellness needs in light of national and local trends. Be strong! Participate in the conversations around a study of international student perspectives at the University of Minnesota Duluth and documented evidence of undergraduate and graduate students withdrawing from school due to stress, anxiety, depression and other areas of mental health concerns.

Location: 200J

Handout and Presentation Files Not Yet Available For This Session

FERPA Update and Q&A - 200CD

Presenters: LeRoy Rooker, AACRAO - American Association of Collegiate Registrars and Admissions Officers

Monday : 8:00 am - 9:15 am

FERPA, the primary federal law that protects student privacy, has seen increased discussion over the last two years. LeRoy Rooker, former director of the Family Policy Compliance Office at the U.S. Department of Education, will discuss the journey into the unknown in the wake of a new administration and Congress. A portion of the session will be devoted to answering your FERPA questions.

Location: 200CD

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Engaging Ethical Considerations of Exceptions to Policy - M100DE

Presenters: Michael Santarosa, Westminster College ; Margo Landy, University of the Pacific

Monday : 8:00 am - 9:15 am

Do exceptions fill you with dread? This session will introduce time-tested approaches to ethical reasoning and describe a clear process for making exceptions to policy that stand up to scrutiny. Presenters will use case studies to help participants engage with the ethical considerations associated with making exceptions to policy and strengthen their ability to make good decisions. Presenters will also discuss the formal exception-related processes in place on their own campuses.

Location: M100DE

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AACRAO Caucuses: Kick Off Meeting - M101A

Presenters: Tiffany Robinson, Western Kentucky University

Monday : 8:00 am - 9:15 am

Come learn about the mission and purpose of the AACRAO caucuses.As we progress within Higher Education it is important that we identify areas and opportunities for improvement that are related to diversity, cultural and inclusion. The role of the caucuses at AACRAO helps to fortify such a crucial role in addition to advancing the overall mission and goals for a more diverse and inclusive campus.

Location: M101A

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Understanding Internationalization from the Campus Perspective - M101B

Presenters: Jacquelyn Elliott, Marion Military Institute

Monday : 8:00 am - 9:15 am

This session is geared to all AACRAO attendees in that it explains internationalization from a 10,000-foot level. As student services professionals and international educators, we can only fulfill our campus' internationalization mission if we truly understand what it means and how we can cross collaborate to meet this audacious campus goal.

Location: M101B

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Intra and Inter-institutional Shared Services in Admissions and Enrollments: Tips and Traps - M100A

Presenters: Neil Robinson, The University of Melbourne, Australia; Amy Schwartz, University System of New Hampshire

Monday : 8:00 am - 9:15 am

Two different approaches to shared services in admissions and enrollment services will be examined. The University System of New Hampshire provides shared services across institutions. The University of Melbourne has developed a shared service approach within a single institution. These two approaches will be explored.

Location: M100A

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Credentials Fraud and Diploma Mills: A Global and Growing Problem - M101C

Presenters: Jasmin Saidi-Kuehnert, Association of International Credentials Evaluators, Inc.; Yuriko Bassett, Azusa Pacific University

Monday : 8:00 am - 9:15 am

Help protect your institution against the growing problem of credentials fraud and diploma mills. In this session, we will discuss important concepts, suggested methodology and resources along with real-world samples and case studies to provide an understanding of the credentials fraud issue and a basic road map of what to do about it.

Location: M101C

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Armchair International Recruitment Part 1: The Big Picture - M100B

Presenters: Zepur Solakian, Center for Global Advancement of Community Colleges

Monday : 8:00 am - 9:15 am

With worldwide connectivity using digital tools, costly international travel may not be required for a successful international enrollment management recruitment plan. The first part of this 2 part session will help you understand global trends related to international student recruitment, U.S. trends, geographic areas for potential growth and steps toward a successful recruitment plan. Discussion and questions will be encouraged.

Location: M100B

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Roundtable: Current and Emerging Issues in Student Access and Equity - 200G

Presenters: Cassandra Moore, Anne Arundel Community College; Cindy Lambert, Benedictine University; Liza Smith, *Georgetown University*

Monday : 8:00 am - 9:15 am

Join your peers for a roundtable discussion of current and emerging trends and topics related to student access and equity at our institutions. Our focus will be on barriers faced by minority students accessing postsecondary institutions and what our schools are doing to improve access,success and completion. The discussion will include Early FAFSA, college readiness, social capital and support. Learn how colleauges deal with challenges and gain ideas that you can use at your institution.

Location: 200G

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Roundtable: Scheduling Policies, Systems, and Support - 200F

Presenters: Tyler Henson, Middle Tennessee State University; Joy Cavaliero, Carnegie Mellon University

Monday : 8:00 am - 9:15 am

Scheduling offices are an integral part of every college, as many other departments and offices are reliant on their accuracy, timeliness, and production. Every campus schedules classes a bit (or a lot) differently, but we all encounter some of the same issues regarding space policies, scheduling systems, and supporting the academic community. This session will allow for an open conversation about these topics, as well as an opportunity to learn from fellow schedulers on best practices.

Location: 200F

Handout and Presentation Files Not Yet Available For This Session

Implementing a Comprehensive University Behavioral History Review Committee Across Different Populations - M100G

Presenters: Erin Mason, University of Connecticut; Lawrence Walsh, University of Connecticut

Monday : 8:00 am - 9:15 am

Learn how the University of Connecticut implemented a comprehensive behavioral review committee that addresses the needs of very different populations (undergraduate, graduate and non-degree). This session will address how the University evaluated the need for a behavioral history review policy, how procedures were established and implemented, and how we continue to work to refine the process.

Location: M100G

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Roundtable: Graduate & Professional Schools - M100F

Presenters: Elizabeth Bouhmadouche, Boston University; Michael Murray, The Ohio State University College of Dentistry

Monday : 8:00 am - 9:15 am

This session will share some industry-wide best practices for graduate & professional schools across the nation. Come hear what your colleagues are doing and share some best practices of your own!

Location: M100F

Handout and Presentation Files Not Yet Available For This Session

Got Data? Best Practices in Extracting OCR Data for Electronic Transcripts - M100I

Presenters: Susan Reyes, San Diego State University; Roger Lurie, Arizona State University

Monday : 8:00 am - 9:15 am

Student Data doesn't always comes nicely wrapped as an electronic transmission. A large portion of transcripts still are received as paper or PDF. There are methodologies in place to leverage data extraction and processing in order to get to the electronic data.

Location: M100I

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Building a One Stop Contact Center: Planning Part II - 205D

Presenters: Susan Leigh, California State University Long Beach; Julie Harrington, NICE Uptivity

Monday : 8:00 am - 9:15 am

At SEM 2016, SLC presented on trending customer demands for phone support plus a One Stop Contact Center overview. Part II focuses on software and systems that smartly stretch resources to meet customer demands while improving the efficiency and effectiveness of every contact with students! Outstanding phone staffing plans provided!

Location: 205D

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SEM Endorsement Program (SEM-EP): Learn About AACRAO's Enrollment Management Credential - 200I

Presenters: Christopher Tremblay, University of Wisconsin - Superior; Kimberley Buster-Williams, University of Mary Washington

Monday : 8:00 am - 9:15 am

SEM-EP is an educational training opportunity resulting in a professional endorsement designed to prepare and recognize enrollment management professionals at the national level through an online registry. In this session, presenters will share information regarding program admission, learning outcomes, educational components, and benefits. Recent national research on enrollment management credentialing programs will also be highlighted. Learn how you can benefit from this credential.

Location: 200I

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Progress Update: Student Identity Workgroup - 200H

Presenters: Jack Miner, The Ohio State University; Jackie Carter, Washington University in St. Louis Campus Box 1156

Monday : 8:00 am - 9:15 am

As part of AACRAO's initiative on facilitating an ongoing conversation on Gender Identity and Expression, the Student Identity Work Group was formed to spend this year developing best practices and guidelines for working with transgender on records, enrollment, and student success issues. This will be an opportunity to engage with committee members to hear about the progress and to provide input into the recommendations.

Location: 200H

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8:00 am - 9:30 am

NNLSO Business Meeting and Breakfast - 205AB

Presenters: Judith Calvert, Yale University Law School

Monday : 8:00 am - 9:30 am

Updates to NNLSO OrganizationReconnect with collegues in the field.Welcome new colleagues.

Location: 205AB

Handout and Presentation Files Not Yet Available For This Session

9:30 am - 10:30 am

Your Transfer Student Toolkit: NEW StudentTracker for Colleges & Universities! - M100DE

Presenters: Joe Green, National Student Clearinghouse

Monday : 9:30 am - 10:30 am

Don't miss this first look at our NEW StudentTracker for Colleges & Universities Premium Services, offering a streamlined view of your student data, including transfer students and completions. Plus you'll get a preview of StudentTracker's exciting upcoming enhancements, including Analysis Ready File, Report Rerun Capabilities (saves you time by rerunning files instantly!), Institution-Level Signature and Snapshot reports, and Data Visualization.

Location: M100DE

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Enhance Student Scheduling: Why Finding the Perfect Schedule is a Necessity, Not A Luxury - M100I

Presenters: Robert Strazzarino, College Scheduler By Civitas Learning

Monday : 9:30 am - 10:30 am

With work, sports, family, a commute and 5 courses, students are juggling many responsibilities and creating a schedule can be extremely challenging. Discover how College Scheduler has helped over 200 institutions replace this frustrating process by automatically generating optimal schedules that maximize credits while improving persistence and on-time degree completion.

Location: M100I

Handout and Presentation Files Not Yet Available For This Session

Leverage Data Quality to Improve Institutional Efficiency. - M100H

Presenters: Eric Paillet, Runner Enterprise Data Quality

Monday : 9:30 am - 10:30 am

Learn how institutions have improved staff productivity and eliminated unnecessary costs associated with inaccurate address data while becoming more effective in their enrollment efforts and enforcing institutional compliance standards through an address verification solution.

Location: M100H

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A Commencement Roundtable - M100G

Presenters: Mark Hommerding, Lifetouch Special Events/JF

Monday : 9:30 am - 10:30 am

Join a group of commencement coordinators who have mastered how to stage a beautiful and efficient ceremony for graduates and their families. We will have a panel discussion on commencement topics, such as working with volunteers, the timing on the ceremony, and how to have an efficient and entertaining processional. Please bring your questions for an interactive discussion on the latest trends in the industry.

Location: M100G

Handout and Presentation Files Not Yet Available For This Session

Catalog and Curriculum Management - A new day has arrived - M100F

Presenters: Jennifer Thorpe, Columbia College; Brad Barron, Furman University; Liz Clerkin, Oberlin College; Joshua Reinhold, University of California - Merced

Monday : 9:30 am - 10:30 am

Join a panel of your peers to learn how they build, organize and publish interactive course and program information in real time, while maintaining a comprehensive audit trail of every curricular decision. Your colleagues will discuss their experiences and answer questions about how they increased efficiency, accountability, and collaboration utilizing Acalog and Curriculog.

Location: M100F

Handout and Presentation Files Not Yet Available For This Session

Can you truly manage the student experience when you are only seeing half of the student record? - M100B

Presenters: Chris Dorsten, Cuyahoga Community College; Laurel Stiller, OnBase by Hyland

Monday : 9:30 am - 10:30 am

Watch one employee serve one student. How many systems, files and phone calls does it take before all the information he needs is at his fingertips? Your SIS and CRM manage student data. But what about the information that supports it? Without both of these pieces are you really seeing your whole student? The answer is no. Come learn a better way and hear examples from Cuyahoga Community College to bring change to student service.

Location: M100B

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Build a Successful Schedule of Classes Every Term - M100A

Presenters: Patrick Boateng, Leepfrog Technologies

Monday : 9:30 am - 10:30 am

Discover how CourseLeaf Section Scheduler (CLSS) redefines scheduling by replacing antiquated processes with a feature-rich interface that gives schedulers complete transparency across all departments. Effectively manage primetime, classroom space, and achieve more accurate forecasting. Plan, update, and validate schedules in compliance with institution policy and procedures for an error-free schedule every term.

Location: M100A

Handout and Presentation Files Not Yet Available For This Session

Anticipating the Needs of the Registrar of the Future - M100C

Presenters: Ellen Wagner, Hobsons

Monday : 9:30 am - 10:30 am

Registrars and admission officers are leaders in the institutional adoption and diffusion of innovation. Hobsons actively collaborates with enrollment, admissions and advising innovators as they work to improve student success. This interactive session provides AACRAO participants with an opportunity to meet and discuss success strategies and future platform directions, so students and their families can make better decisions about educational experiences that will change lives for the better.

Location: M100C

Handout and Presentation Files Not Yet Available For This Session

Issue Digital Diplomas and Send All of Your Credentials With the Comprehensive Digital Credential Platform - M100J

Presenters: Rajeev Arora, Parchment, Inc.; Jason Weaver, Parchment

Monday : 9:30 am - 10:30 am

Today's students live digitally. Now you can help them promote their academic success by issuing a digital diploma. Imagine, when graduates finish crossing the stage, they'll have a verified digital diploma in their inbox that they can share securely on LinkedIn and with employers anywhere they go.

Location: M100J

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Getting it done: Presenting a single system for Catalog, Curriculum, Syllabi and Transfer Credit Evaluation. - M101B

Presenters: Anne Valentine, SmartCatalog

Monday : 9:30 am - 10:30 am

Are you launching multiple systems to manage catalogs, curriculum changes and syllabi? Do your transfer credit evaluations run on paper? SmartCatalog IQ centralizes these processes in a powerful and easy-to-use solution that integrates with SIS and LMS systems. By marrying SmartCatalog's proven technology with DegreeData's national database of course descriptions, you'll even be able to manage the transfer credit evaluation through the same toolset.

Location: M101B

Handout and Presentation Files Not Yet Available For This Session

The Workday Student Experience - M101C

Presenters: Adriana Farella, Workday; Evan Baum, Workday

Monday : 9:30 am - 10:30 am

It's no secret that continuous engagement with students directly impacts retention and completion rates. But how can you be sure you're meeting your students' expectations throughout their entire academic journey? Does your current system of record support a modern, mobile, and intuitive user experience that keeps your students on track for success? Come hear how one institution is planning to meet those challenges head-on with Workday Student.

Location: M101C

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Guided Pathways to Success: Empower Students Through to Completion and Beyond - M101A

Presenters: Amy LaBaugh, Brigham Young University – Idaho; Eileen Smith, Jenzabar

Monday : 9:30 am - 10:30 am

Demonstrating on-time completion and positive student outcomes is a major challenge facing today's colleges and universities. Students and families are expecting institutions to provide the tools and support services to ensure students secure the necessary skills and competencies to prepare them for a successful life.

Location: M101A

Handout and Presentation Files Not Yet Available For This Session

SEAtS the Student Success Platform | The Importance of Student Attendance Tracking - 200H

Presenters: Jim Tully, SEAts Software

Monday : 9:30 am - 10:30 am

SEAtS are on a mission to build the world's most effective student success software, that makes it possible for each and every student on (or off) campus to achieve their full potential. During this session, we will discuss how our student success cloud solution tracks real-time class and online attendance while analyzing academic engagement and performance for individual students.

Location: 200H

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Empower Staff. Enhance Productivity - 200I

Presenters: Mindy Starcher, Credentials Solutions; Natalie Spooner, Credentials Solutions

Monday : 9:30 am - 10:30 am

Learn how registrars of leading universities use business process automation to improve staff productivity and job satisfaction, avoid the tedium of transcript ordering and fulfillment, and make serving students, alumni and other constituents faster, easier, more efficient and secure. See how you can achieve better control of your office operations and be prepared for the digital revolution in student records. Sponsored by Credentials Solutions.

Location: 200I

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Pronunciations & Pronouns: Creating a More Inclusive Campus - 200J

Presenters: Thomas Black, Stanford University; Praveen Shanbhag, NameCoach

Monday : 9:30 am - 10:30 am

To address growing concerns in today's campus climate around cultural and gender inclusion, Stanford partnered with NameCoach to make audio name pronunciation, pronoun, and other core identity-related information readily available throughout campus systems. Learn how Stanford, and other institutions focused on building community, inclusion, and welcoming diverse populations, are using the new cloud solution to help faculty in their classrooms, counselors and many more in the academic community.

Location: 200J

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10:45 am - 11:45 am

Lessons Learned: 50 Years in the Registrar's Profession - M100I

Presenters: Laurie Herbrand, University of California - Merced; Patrick McLaughlin, Indiana University - Purdue University Fort Wayne; Jerry Ross, Purdue University; Jason Maher, Grinnell College

Monday : 10:45 am - 11:45 am

Join a panel of four registrars with a combined total of over 50 years in the profession as they share perspectives related to changes in the role of the registrar, preparation for the field, and career pathways beyond. Whether you are already a registrar or just getting started in the profession, bring your experiences and questions to share at this informal session so we can all learn.

Location: M100I

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Wayback Machine - AACRAO Research 2016 - M100DE

Presenters: Wendy Kilgore, AACRAO

Monday : 10:45 am - 11:45 am

We'll use the Wayback Machine for an hour to reveal and discuss AACRAO research insights gained in 2016. This session is designed to provide attendees with a quick visual summation of the ten 60-Second Surveys and other research projects completed during the year, to field discussion and solicit input for future AACRAO research.

Location: M100DE

Handout and Presentation Files Not Yet Available For This Session

Transnational Education: Implications for Credential Evaluators - M100G

Presenters: Jennifer Minke, Texas A&M University - Kingsville; Michael Porter, World Education Services; Kevin Rolwing, World Education Services

Monday : 10:45 am - 11:45 am

Transnational education is now a permanent fixture of the global educational landscape. Many students are now pursuing foreign awarded degrees in their home, or neighboring, countries at local institutions through an array of collaborative arrangements. This session we take a look at the scale of the transnational education market and then explore some of the issues that arise for credential evaluators when handling documents from these programs.

Location: M100G

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Using Data Analysis and Leveraging Technology to Further Academic Progress and Graduation Rates - 200AB

Presenters: Emily Johnson, University of Utah

Monday : 10:45 am - 11:45 am

The University of Utah has begun using data analysis and leveraging technology to further academic progress and graduation rates on our campus. Using this analysis we have established new programs and initiatives to promote student persistence and graduation. Different technology strategies have also been utilized to enhance communication and improve service to students. We will discuss how the Registrar's Office has been instrumental in supporting and furthering these initiatives.

Location: 200AB

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Roundtable: Veteran Services - 200G

Presenters: David Johnson, University of Iowa; Dennis Arps, University of Iowa

Monday : 10:45 am - 11:45 am

A Round table option for discussion of Serving our Students that are Veterans.

Location: 200G

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Academic Policy: More Than an Afterthought - M100J

Presenters: Stacey Tidball, University of Minnesota - Twin Cities

Monday : 10:45 am - 11:45 am

In our every-busy, every-changing world, keeping our academic policies up to date might not seem like a priority. But, neglected or out-of-date policies can cause problems institution wide. Learn areas about areas where improving academic policy can help drive change at your institution and enhance compliance efforts. Learn how the University of Minnesota created a structure and process for regularly reviewing, revising, and updating educational policies.

Location: M100J

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A Tainted Identity: Mentoring Relationships to Overcome Social Stigmas on a Small Campus - 205D

Presenters: Zoe Sachs, Elon University

Monday : 10:45 am - 11:45 am

What happens when a student contracts a STD and is ostracized by her student community? Retention suffers as she seeks to transfer to protect her identity and start over. How can administrators become mentors to help students overcome stigma and turn personal narratives into campus advocacy? Hear first-hand an Elon student's story of struggle and triumph and how the institution is a better place as a result. Be prepared to laugh, cry and cheer in a session unlike anything you've heard before.

Location: 205D

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The New York and California Bar Exam: Changing Requirements and Procedures - M101C

Presenters: John McAlary, New York State Board of Law Examiners; Gayle Murphy, The State Bar of California

Monday : 10:45 am - 11:45 am

Some state bar examiners are changing requirements for admission to the bar. The Executive Director of the New York State Board of Law Examiners will discuss requirements for the New York bar exam, including the implementation of the Uniform Bar Exam and the new New York Law Exam. The Senior Director of Admissions for The State Bar of California will also be available to discuss the possibility of new experiential learning requirements for the California bar.

Location: M101C

Handout and Presentation Files Not Yet Available For This Session

An Inclusive Campus for All: The Montana State Response to LGBTQA Demands - M100B

Presenters: Kandi Gresswell, Montana State University - Bozeman

Monday : 10:45 am - 11:45 am

Think Left and Think Right, Think Low and High. Montana State is Changing the Call, Learn How We Created an Inclusive Campus for All. Come Listen, Come Learn, Come See What We Do! Maybe Our Work Can Help You Too!

Location: M100B

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Electronic Transcript Exchange: EDI, XML, PDF: Contrast and Compare - M100H

Presenters: Doug Holmes, Ontario Universities' Application Centre; Jeff Elliott, University of Missouri - Columbia; Roger Lurie, Arizona State University

Monday : 10:45 am - 11:45 am

A panel of experts will discuss the considerations and best practices for electronic exchange of student transcripts

Location: M100H

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Best Decision I Ever Made--Mid-Career Job Changes: Risks and Rewards - M100F

Presenters: Heidi Hoskinson, Rogers State University; Simone Woung, Marymount University; Brian Scholten, New College of Florida

Monday : 10:45 am - 11:45 am

Meet three professionals who made significant career moves after successful and lengthy tenures at previous institutions. Learn how they coped with the changes and challenges inherent in taking on new roles at new institutions at their career midpoints. If you have been thinking about making a big move, attending this session will give you the inspiration, motivation and information you need to be successful.

Location: M100F

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Registrar 911! Leveraging Student Data for Effective and Efficient Emergency Response - 200J

Presenters: Jeff Armstrong, University of Wisconsin - Madison; Jeremy Traska, University of Wisconsin - Madison

Monday : 10:45 am - 11:45 am

If school officials need to contact students in an emergency, is the needed information available and accurate? If instruction in some or all buildings may be disrupted (e.g., weather, protest), can you quickly get details for affected classes, students, and instructors … even if querying experts are unavailable? Learn lessons from two University of Wisconsin--Madison projects: 1) local/emergency contact information and 2) emergency-response data tools built with Tableau software.

Location: 200J

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Managing Capacity with Data-Informed Collaboration - M100A

Presenters: Martha Fraire-Cuellar, Texas State University; Sarah Collins, Ad Astra Information Systems, LLC

Monday : 10:45 am - 11:45 am

Texas State University has experienced a 40% growth in enrollment over the past 10 years. Space is at a premium on campus, and capacity is an active conversation among leadership. This session will highlight how the Registrar's Office brought data to the forefront to guide decision-making when it matters most: the schedule development and resource allocation stage.

Location: M100A

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Keeping Up With Growing Enrollments of International Students - M101A

Presenters: Colleen Wilson, Colorado Technical University

Monday : 10:45 am - 11:45 am

This session will provide insight into the benefits and challenges of growing international enrollments. The presenters will share insight on the review of institutional policies on admissions criteria, English proficiency, and transcripts evaluation. Also, the impacts on the annual schedule, student support model, and creating a culture of inclusiveness are discussed.

Location: M101A

Handout and Presentation Files Not Yet Available For This Session

Study Abroad 101 for Registrars - M101B

Presenters: Opal Leeman Bartzis, Butler University

Monday : 10:45 am - 11:45 am

New professionals, as well experienced professionals who are new to study abroad, are invited to attend this introductory session. Presenters will provide basic training on issues ranging from types of study abroad programs, trends in participation, and campus internationalization efforts to issues directly affecting students' transcripts, such as international credit and grade conversions.

Location: M101B

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Najim Scholars: A Case Study on University-Community College Partnerships for Strategic Enrollment of Diverse Undergraduates - M100C

Presenters: David Byrd, The University of Texas Health Science - San Antonio; David Henzi, The University of Texas Health Science - San Antonio

Monday : 10:45 am - 11:45 am

The University of Texas Health Science Center at San Antonio's Schools of Health Professions and Nursing recently formed a collaborative and innovative partnership to assist low-income students from San Antonio public schools that predominantly serve historically under-enrolled populations. Through a generous donation by Harvey Najim, students receive financial assistance to make a four-year $10,000 degree a reality. Presenters will share the details of the Najim Scholars program and provide their recommendations for building collaborative multi-institutional programs to support our most vulnerable students.

Location: M100C

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Roundtable: Enrollment Reporting Best Practices - 200F

Presenters: Theresa Groff, Arapahoe Community College; Ismari Altamirano, Loma Linda University

Monday : 10:45 am - 11:45 am

Those institutions that utilize the National Student Clearinghouse as their third party server for enrollment reporting should attend this informative session where we will discuss best practices for keeping your institution compliant.

Location: 200F

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Financial Literacy and Debt Management: Helping our Students Help Themselves - 200CD

Presenters: Tina Falkner, University of Minnesota - Twin Cities; Niki Pechinski, University of Minnesota - Duluth

Monday : 10:45 am - 11:45 am

Financial literacy is a real issue for our current students. Many borrow more than they need and have no sense of the implications of repaying their loans. Additionally, many students are challenged by making standard degree progress. This session will discuss both issues and propose ideas to change both behaviors.

Location: 200CD

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Certified Electronic Diplomas: The Most Advanced Credential Now Include the Only Solution for the Apostille - 200H

Presenters: Thomas Black, Stanford University; Christopher Jackson, Paradigm Corporation

Monday : 10:45 am - 11:45 am

Learn about the CeDiploma®, a true digital, secure and verifiable version of the diploma. Discover how the CeDiploma® is taking on the Apostille and is being accepted by Governments worldwide. Together with our NEW multi-level authentication (TruID™), the CeDiploma® delivers what ALL Governments need: absolute confidence of the credential AND the credential holder's authenticity and legitimacy. Learn how the CeDiploma® is changing the credential landscape!

Location: 200H

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College Completion's Upward Trajectory: Latest Findings from the National Student Clearinghouse Research Center - 200I

Presenters: Afet Dundar, National Student Clearinghouse

Monday : 10:45 am - 11:45 am

The latest report on college completions from the National Student Clearinghouse Research Center had good news for the nation: after declines for two consecutive years, the national six-year completion rate for the 2010 cohort rebounded to 54.8 percent, an increase of 1.9 percentage points from the 2009 cohort. Find out how the completion rates have changed for specific student populations including traditional-age students, full-time and part-time students, and what means for your institution.

Location: 200I

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11:45 am - 1:15 pm

Graduate and Professional Schools Luncheon: Evolving Higher Education Business Models: Leading with Data to Deliver Results - 205AB

Presenters: Louis Soares, American Council on Education

Monday : 11:45 am - 1:15 pm

Higher education leaders are under increasing pressure to expand access and increase success, all in the context of keeping college affordable. Increasing the use of data is enabling different approaches, processes and organizational models that can help solve these multi-faceted educational attainment challenges. In this talk, the presenter will use business model and networked organization analysis to explore how institutions are evolving using technology and data.

Location: 205AB

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1:15 pm - 2:15 pm

Latino Latina Caucus - 205C

Presenters: Cindy Lambert, Benedictine University

Monday : 1:15 pm - 2:15 pm

Location: 205C

Handout and Presentation Files Not Yet Available For This Session

Dare to Share: Overcoming Inertia in Your College System - M101C

Presenters: Paul Duldig, University of Melbourne; Natalie MacDonald, La Trobe University; Peter Marshall, Monash University

Monday : 1:15 pm - 2:15 pm

Looking to cut costs and increase service satisfaction? It can be done! In an era of budget constraints, state intervention and increasing competition, new ways of organizing, working, and innovating are desperately needed. Following multi-year analysis of shared service initiatives, findings will be presented, opportunities in non-traditional college shared service areas discussed as well as tips explored for daring to share in your institution.

Location: M101C

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Gender Diversity and Inclusion: Aligning the Student Information System With the NYU Social Consciousness - 200J

Presenters: Holly Halmo, New York University

Monday : 1:15 pm - 2:15 pm

Prompted by student and administrator concerns about how legal sex versus gender (identity) is recorded in the Student Information System, NYU brought their SIS experience in line with the NYU social consciousness and values of diversity and inclusion with several modifications, including adding a Gender Identity self-service field. This session will walk the audience through how NYU modified their SIS, covering challenges, insights and successes.

Location: 200J

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Diversity Programs: No White Men Need Apply? - M100A

Presenters: Scott Reed Cooper, University of California - Santa Cruz

Monday : 1:15 pm - 2:15 pm

This session examines the roles of individuals who are part of any majority group on campus, and how they can actively work to promote diversity. The roles of gender, religion, race, ethnicity, sexual orientation, and familial status can be hot topics on our campuses. It is important for those in Enrollment Management to step outside of our comfort boxes and work to include everyone, even those we do not relate to, understand or ideologies we support.

Location: M100A

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Early FAFSA and the College Application Challenge: Collaboration to Ensure Access - M100DE

Presenters: Cassandra Moore, Anne Arundel Community College

Monday : 1:15 pm - 2:15 pm

The Maryland Higher Education Commission selected high schools to pilot a program to insure that all seniors submitted college applications, while the Maryland Education Department promoted Early FAFSA. These initiatives occurred in the same month. This high school-college partnership targeted seniors and subgroups, including FARM, minority and students with disabilities. This session will be devoted to all of the moving parts that came together to make these interconnected initiatives work.

Location: M100DE

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Using Data to Develop Advising Interventions for Student Success - M100B

Presenters: Beth Ann Merritt Miller, California Polytechnic State University

Monday : 1:15 pm - 2:15 pm

Cal Poly, San Luis Obispo University Advising is using predictive modeling to identify students who are not persisting to graduation. By targeting student groups most at risk, we have developed advising interventions an tracking systems. Through these efforts, we are encouraged by the initial results; retaining students into the following year at almost double the rate than from previous cohorts.

Location: M100B

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Dual Enrollment in the Context of SEM - M101A

Presenters: Wendy Kilgore, AACRAO; Ellen Wagner, Hobsons

Monday : 1:15 pm - 2:15 pm

AACRAO recently completed a brief mixed method analysis of the current landscape of dual enrollment offerings and postsecondary institutions. More specifically, the purpose of our research was to understand who offers what and why, and if or how dual enrollment is woven into the strategic enrollment management initiatives of the institution. This session will present the results, compare and contrast the K-12 and higher education perspective on the topic, suggest implications for practice, and invite discussion on the topic.

Location: M101A

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Roundtable: Small College Admissions - 200G

Presenters: Rose Mwayungu, Eastern Virginia Medical School

Monday : 1:15 pm - 2:15 pm

Bring your questions, answers, or frustrations to share with peers.

Location: 200G

Handout and Presentation Files Not Yet Available For This Session

Providing Institutional Support to Undocumented Students for On- and Off-Campus Study - 200CD

Presenters: Miriam Feldblum, Pomona College ; Nicole Desjardins Gowdy, Pomona College

Monday : 1:15 pm - 2:15 pm

Deferred Action for Childhood Arrivals (DACA) college students have unique needs and challenges. As campus officials prepare to respond to possibly changing state and federal policies, it is important to consider the ways these students who want to study abroad can be supported. This session aims to provide a collaborative venue for idea sharing on this timely issue.

Location: 200CD

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Student Employee Program: No Assembly Required - 200AB

Presenters: Keri Allard, University of Wisconsin - Madison

Monday : 1:15 pm - 2:15 pm

Would you like a Student Employee Program handed to you in a pretty box? This session is handing them out! UW--Madison's Office of the Registrar has all the materials you need. With help from the Student Supervisor, we were able to create position description, training materials, staff review templates, handbook and a semesterly task list. All of these items can be handed down to each new Student Supervisor, allowing the new supervisor to put effort and resources towards growing the program.

Location: 200AB

Handout and Presentation Files Not Yet Available For This Session

Two Offices, One Goal: The Importance of the Admissions Office and the Registrar's Office in Yielding Transfer Students - M100J

Presenters: Katie Schwienteck, York College of PA

Monday : 1:15 pm - 2:15 pm

This session will detail the differing needs of the transfer student from the Admissions Office and Registrar's Office perspective, and the professionals in the key positions that work most with these students. Both the office and the professional play a significant role in assisting transfer students and this session will review best practices, discuss the key qualities needed from the professionals in each position, and provide perspective from someone who has been in both roles.

Location: M100J

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ADA Compliance: Making Sure Your Services Are Accessible to Everyone - M100I

Presenters: Paul O'Brian, University of Colorado Boulder; Dustin Moody, University of Colorado Boulder

Monday : 1:15 pm - 2:15 pm

Higher education relies on information and communication technology (ICT) more than ever. While exciting, it can be inadvertently discriminatory when implemented without regard to users with disabilities. CU Boulder recently underwent a Department of Justice investigation based on possible ADA non-compliance. We will share what we learned about barriers faced by users with disabilities, how to overcome them, and how to offer better ICT accessibility for registration systems, portals, LMS, etc.

Location: M100I

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Manage Diplomas, Verifications, Transcripts and All Learner Records with a Comprehensive Digital Credentials Platform - 205D

Presenters: Matthew Pittinsky, Parchment, Inc.

Monday : 1:15 pm - 2:15 pm

Parchment's comprehensive digital credentials platform lets you do all that and more! Issue digital diplomas, send credentials securely, print and mail (including tracking!) the same day, and receive records into a unified inbox for streamlined processing and evaluation. With the power of a single platform, academic credentials are fast, secure, and finally able to be put to work.

Location: 205D

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Navigating the Electronic Diploma Landscape - M100F

Presenters: Reid Kallman, University of Colorado Boulder; Richelle Warr, University of Utah

Monday : 1:15 pm - 2:15 pm

Over the last several years, the diploma landscape has been evolving as Registrars are introduced to the electronic diploma. Many universities now offer electronic diplomas to their graduates by leveraging a variety of third party vendor solutions to create, digitally sign and store this document. Learn from three different institutions how they have implemented electronic diplomas at their schools and the partnerships they have with different electronic diploma vendors.

Location: M100F

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Roundtable: Transfer Best Practices - 200F

Presenters: Seth Kamen, Montgomery College

Monday : 1:15 pm - 2:15 pm

Come discuss issues relating to all things Transfer. This session will share some industry-wide best practices in transfer collected from Admissions and Registrar's offices across the nation. Come hear what your colleagues are doing and share some best practices of your own!

Location: 200F

Handout and Presentation Files Not Yet Available For This Session

You're the New Registrar, Now What? - M100G

Presenters: Jennifer Briggs, University of Evansville

Monday : 1:15 pm - 2:15 pm

You're finally the registrar, so what does that mean? You may have dreamed of one day having the "big" job, so now that you have it, how can you be the best registrar ever? What are some of the pitfalls to plan for and what are some great moments to look forward to? How can you build the relationships you'll need to ensure you're successful? I'll share my own experiences as a brand new registrar and what I've learned on the path to becoming the best registrar ever!

Location: M100G

Handout and Presentation Files Not Yet Available For This Session

API? CRM? XML? WTF? A Technical Primer for Non-Technical People - 200H

Presenters: Doug McKenna, American University

Monday : 1:15 pm - 2:15 pm

The work of the Registrar increasingly involves the application of technology to administrative tasks, which would be fine if technology would stop changing all of the time. This session will provide an overview of current technological trends in layperson's terms in an effort to demystify and unshroud the acronyms and terminology. The goal is to be more comfortable communicating with your technical team and why that's important for the success of your office's initiatives.

Location: 200H

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A Comprehensive Guide to A-Level and GCSE Changes in the UK and Globally - M100H

Presenters: Emily Tse, International Education Research Foundation (IERF); Laurent Lemaitre, Pearson

Monday : 1:15 pm - 2:15 pm

Since 2013 there have been significant changes to the UK curriculum - Advanced Level examinations and GCSEs. With the implementation taking place in phases by subject, universities will begin seeing a vast array of old and new qualifications that make up an international student's application. This session will help participants understand the changes so they can make informed decisions on international applicants regarding their suitability for and placement in undergraduate degree programs.

Location: M100H

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A Panel of Promising Practices for Serving Student Servicemembers and Veterans - M101B

Presenters: Joellen Evernham Shendy, University of Maryland - University College; Michael Carrell, The Ohio State University; Kimberly Nicholson, Indiana Wesleyan University; Cynthia Rathunde, City Colleges of Chicago

Monday : 1:15 pm - 2:15 pm

Panelists will discuss their successful methods for easing the transition of servicemembers and veterans to their campus as well as retention strategies. Please join us and consider how you might apply these or similar approaches.

Location: M101B

Handout and Presentation Files Not Yet Available For This Session

Mind Your Own Busyness: How Self-Imposed Busy Affects Us at Work and at Play - 200I

Presenters: Helena Minerva, Fashion Institute of Technology

Monday : 1:15 pm - 2:15 pm

Being busy has become a sickness with which we're infecting ourselves in both our personal and professional spheres. It serves as a reassurance that our lives are full -- that we are important, and we are in high demand. The trend is an epidemic of self-imposed busy wherein we're aware of the stress we're causing ourselves, but can't break the pattern. Is being too busy actually counterproductive? Come join us to find out -- and to find the anecdote.

Location: 200I

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2:30 pm - 3:30 pm

The New Reality for Higher Education - Room 101

Presenters: William Gil, AACRAO - American Association of Collegiate Registrars and Admissions Officers; Michelle Mott, AACRAO - American Association of Collegiate Registrars and Admissions Officers; Scott Jaschik, Inside Higher Ed; Michael Reilly, AACRAO - American

Monday : 2:30 pm - 3:30 pm

What does this new Administration mean to the higher education community? We have already been impacted by travel bans, immigration enforcement and transgender rights. What will be next? What about the reauthorization of the Higher Education Act? Do we have some opportunities to create changes through the legislative and regulatory process? Join the AACRAO Government Relations team and Scott Jaschik, Inside HigherEd, for a policy update and a deep dive into the philosophy change coming from the White House and this Congress.

Location: Room 101

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4:00 pm - 5:00 pm

LGBTQA Caucus - 205AB

Presenters: Joseph Salomone, Drexel University

Monday : 4:00 pm - 5:00 pm

LGBTQA Caucus annual planning meeting with all new and current members welcomed.

Location: 205AB

Handout and Presentation Files Not Yet Available For This Session

Articulation Agreements 101 - M100A

Presenters: Katie Schwienteck, York College of PA

Monday : 4:00 pm - 5:00 pm

This panel presentation is for professionals who are interested in establishing articulation agreements. This panel will focus on the basics of articulating program to program, dual admissions and overall articulation agreements. Additionally, the experts on this panel will discuss where to get started, how to make them work, who needs to be at the table for the conversations and everything in between. Bring questions - audience participation is encouraged!

Location: M100A

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A Day in the Life of a Transfer Transcript - M100G

Presenters: Susan Eveland, University of Oregon

Monday : 4:00 pm - 5:00 pm

In the olden days, before the internet and EDI and document imaging workflows, handling transcripts for transfer students was a tedious, repetitive and time consuming process, often fraught with human error and inconsistency. This session will explore both the old and the new ways of managing transfer of credit, with an emphasis on using today's technologies to speed the process and ensure equitable and accurate transfer credit award for all students.

Location: M100G

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Finding the Easy Button for Large Scale Needs - 200CD

Presenters: Keri Allard, University of Wisconsin - Madison

Monday : 4:00 pm - 5:00 pm

The Office of the Registrar collaborated with the College of Letters and Science to implement a new policy aimed to decrease time to degree: mandatory major declaration. Hundreds of students were mandated to declare a major or receive an enrollment hold. The Office of the Registrar developed a batch load to place a holds on accounts. After meeting with an advisor to declare, the hold was immediately removed. We have seen a significant decrease in students without majors.

Location: 200CD

Handout and Presentation Files Not Yet Available For This Session

Changing Times: Graduating Students (when you are ready even if they are not) - M100F

Presenters: Kimberly Barber, Florida State University

Monday : 4:00 pm - 5:00 pm

Florida State University has taken a close look at all graduation processes and made changes to actively focus on students with sufficient hours (or high hours) and no degree. Who are these students? Why do they not have a degree? Not only did we ask those questions but we are trying to do something about it. This has raised a number of philosophical and pragmatic questions that we are still trying to answer.

Location: M100F

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Best Practices: Statistics & Reporting - M100C

Presenters: Pontus Niklasson, University of Washington - Seattle Campus; Kenneth Pokrouski, Fordham University School of Law

Monday : 4:00 pm - 5:00 pm

Many of us face mandates to collect, collate, analyze, and report statistical data while dealing with antiquated systems. Institutions struggle with rising costs to retain and produce data. Choosing from diverse approaches means taking into account not only the institution's current needs but also trying to predict future requirements. This session is meant to share ideas and develop best practices for statistics and reporting.

Location: M100C

Handout and Presentation Files Not Yet Available For This Session

Transgender and Gender Nonconforming: Overcoming the Challenges of Adding Pronouns to the Student System - M100B

Presenters: Rodney Parks, Elon University; Robin Straka, Elon University

Monday : 4:00 pm - 5:00 pm

The current state of our student systems are not designed in a way to support students in this category. Transgender and nonconforming students often face interpersonal and institutional discrimination that is invisible and sometimes unacknowledged. This underscores the need for university systems to foster a positive environment for transgender and gender nonconforming students to flourish. During the fall 2015 term Elon added pronoun to multiple system screens including class rolls, grade rolls, advisor screens, etc. Join us in a conversation of the programmatic challenges, necessary training, and student reaction to this campus wide initiative.

Location: M100B

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Customizing Recruitment: Creating Individualized Departmental Recruitment Plans - 205D

Presenters: Justin Grams, North Dakota State College of Science

Monday : 4:00 pm - 5:00 pm

Admissions offices often develop a one size fits all recruitment strategy that includes a combination of college fairs, high school visits, name purchases and communication plans. Learn how North Dakota State College of Science has begun to identify the unique needs and challenges academic departments face in relation to student recruitment. This session will cover getting faculty buy-in, the planning process, challenges, and other lessons learned along the way.

Location: 205D

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Two Organizations with One Common Goal: Student Success - M100I

Presenters: Scott Owczarek, University of Wisconsin Madison; Triena Bodart, Moraine Park Technical College

Monday : 4:00 pm - 5:00 pm

The need for enrollment management and the continued integration of admission, financial aid, student records, and registrar's offices is critical for campuses to grow, sustain, and manage overall enrollment. It is essential for these professions to work together throughout the student life cycle. Hear how a joint conference between the Wisconsin ACRAO and Wisconsin Student Financial Aid Administrators (WASFAA) was coordinated and the outcome of the combined conference.

Location: M100I

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Journey to Leadership for Women in Higher Education - M100H

Presenters: Cie Gee, The University of Texas at San Antonio

Monday : 4:00 pm - 5:00 pm

In the age of so much dialogue about equality, there are still forces that hold women back in terms of career advancement. This session will explore the path to leadership through the stories of several women in senior level positions in higher education. By understanding the experiences of others, how they navigated detours and roadblocks, we can understand our own possibilities. Results of a research study will be presented along with opportunity for an audience discussion.

Location: M100H

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Roundtable: International Education - 200G

Presenters: Jacquelyn Elliott, Marion Military Institute

Monday : 4:00 pm - 5:00 pm

Dr. Jacquleyn Elliott, current Vice President for International Education, will serve as chair and presenter in this interactive session about international education.

Location: 200G

Handout and Presentation Files Not Yet Available For This Session

Roundtable: Proprietary Schools - 200F

Presenters: Peter Scanlan, Walden University

Monday : 4:00 pm - 5:00 pm

Round Table Discussion for For-Profit Institutions.

Location: 200F

Handout and Presentation Files Not Yet Available For This Session

Bridge Building: Connecting with Adult Learners and Gen Z - 200I

Presenters: Arnold Arredondo, Baptist College of Health Sciences; Christopher Cotton, Baptist College of Health Sciences

Monday : 4:00 pm - 5:00 pm

Am I supposed to text adult learners? Do I Facebook a Gen Z prospect? Should I use Snapchat? Are you still trying to use one communication plan for different demographics? Come check us out for ideas on how to target distinct groups in the admissions funnel!

Location: 200I

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Evolving Technology Outpacing Business Practice - M100DE

Presenters: Emily Shandley, Yale University; Joseph Santivasci, West Chester University of Pennsylvania; Megan Jerabek, West Chester University of Pennsylvania

Monday : 4:00 pm - 5:00 pm

Changes in information technology and the fluidity of data in mobile-friendly system solutions are common. Often financial and human capital is overlooked and under resourced, so business practices and policies that govern that data fall behind, becoming difficult to apply and enforce. This session will explore government and industry standards for data stewardship, highlight examples where the technology and business practice intersection became problematic, and how the gap was bridged.

Location: M100DE

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FERPA: The "Stuff” You Can't Make Up - 200AB

Presenters: Rhonda Kitch, North Dakota State University - Main Campus; Rebecca Mathern, Oregon State University; Tina Falkner, University of Minnesota - Twin Cities

Monday : 4:00 pm - 5:00 pm

If you are responsible for applying and interpreting FERPA, at least once in your career you've said "Wow, that's a new one!" Those are the times it's good to have exercised your FERPA muscle and talked through the nuances of FERPA application. This session will walk though FERPA case studies that you won't find in the FERPA guide. Audience participate is part of the format.

Location: 200AB

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Credit Transfer and the Transcript in CBE and PLA Programs - M101A

Presenters: Janet Sabri, Herzing University; Shelby Stanfield, The University of Texas at Austin; Joellen Evernham Shendy, University of Maryland - University College; Beth Doyle, Center for Adult and Experiential Learning

Monday : 4:00 pm - 5:00 pm

There has been a recent explosion in higher education in the use of Competency Based Education (CBE) models and Prior Learning Assessment (PLA), but how it appears on a student's transcript continues to be inconsistent. The inconsistency has a detrimental impact on credit transferability for students that use these assessment models effectively, even where transfer agreements already exist. Registrars from several institutions will discuss this topic.

Location: M101A

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Engage Students AND Cut Catalog Production Time in Half - 200J

Presenters: Wes Miller, DIGARC

Monday : 4:00 pm - 5:00 pm

Learn how schools of all sizes have used their academic catalogs to turbo-charge student engagement while slashing production time in half. There is a better way. We'll show you how five hundred institutions efficiently manage their catalog with record speed, turning it into a powerful marketing tool to attract, retain and interact with students using the 21st-century tools they demand.

Location: 200J

Handout and Presentation Files Not Yet Available For This Session

Ensuring Trust: Spoof-Proof Records in an Age of Digital Credentials - 200H

Presenters: Natalie Smolenski, Learning Machine

Monday : 4:00 pm - 5:00 pm

As software continues to eat the world, every kind of record--including learner transcripts, degrees, and other credentials--is being digitized. While this affords significant efficiencies, it also presents dangers; above all, the difficulty of verifying credential authenticity. The blockchain is the first technological structure that allows for indefinite storage of tamper-proof records.This talk explains how institutions can leverage the blockchain to protect their credentials.

Location: 200H

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Encouraging Degree-Completion with Georgia's Online Transfer Portal - M100J

Presenters: Daphene Blackmon, Board of Regents of the University System of Georgia

Monday : 4:00 pm - 5:00 pm

We will demonstrate how the online transfer portal works and go over our process to collect and update course data from postsecondary institutions across the state.

Location: M100J

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Roundtable: The IR and Registrar Data Dance - M101B

Presenters: Doug McKenna, American University

Monday : 4:00 pm - 5:00 pm

A roundtable discussion about the various ways registrars interact with institutional research and the challenges and opportunities presented by an expanding democratization of enterprise data.

Location: M101B

Handout and Presentation Files Not Yet Available For This Session

ACAOPU Meeting - 206AB

Presenters: Matt Lopez, Arizona State University

Monday : 4:00 pm - 5:00 pm

Association of Chief Admissions Officers of Public Universities

Location: 206AB

Handout and Presentation Files Not Yet Available For This Session

5:15 pm - 6:15 pm

AACRAO Town Hall Meeting - Room 101

Presenters: Michael Reilly, AACRAO - American Association of Collegiate Registrars and Admissions Officers; Jim Bouse, University of Oregon; Jack Miner, The Ohio State University

Monday : 5:15 pm - 6:15 pm

This is an opportunity to discuss the status of the association, the proposed budget, any proposed bylaw change and other association priorities.

Location: Room 101

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Tuesday

8:00 am - 9:15 am

Implementing a Vision: The Trials of Achieving the CRM Dream - M100DE

Presenters: Jennifer Love, Columbia University in the City of New York; Carrie Otto, University of Minnesota - Twin Cities; Lori Gager, Stanford University; Monica Avitsur, Columbia University in the City of New York; Carlos Medrano, Columbia University

Tuesday : 8:00 am - 9:15 am

This panel session will begin with a short introduction of the current state of technology and CRM system implementations at three institutions: Columbia, Stanford, and the University of Minnesota. Each institution is in a different phase of planning, implementation, and analysi. Participants will engage in a discussion surrounding the opportunities, pitfalls, and successes experienced at each institution as we strive to provide students with improved services.

Location: M100DE

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Roundtable: Degree Progress Data Analytics - M101B

Presenters: Julie Fell, University of Iowa; Susan Van Voorhis, University of Minnesota - Twin Cities; RaNelle Ingalls, North Dakota State University - Main Campus

Tuesday : 8:00 am - 9:15 am

This session will be a facilitated round table discussion of data usage in analysis of degree progress and completion at several institutions.

Location: M101B

Handout and Presentation Files Not Yet Available For This Session

What's in a Name: A Discussion of Current and Ongoing LGBTQA Acronyms, Definitions, Concepts and Guides - M100B

Presenters: Joseph Salomone, Drexel University; Carl Stange, Winona State University

Tuesday : 8:00 am - 9:15 am

Within the LGBT community and within higher education, there are several pertinent issues, acronyms, concepts and guides that help to better define and understand the LGBT community. A panel discussion team will review all current concepts and trends and answer questions related to these categories.

Location: M100B

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Transparency in Higher Education - 200I

Presenters: Shelley Gardner, Grand Canyon University; Scott Busch, Grand Canyon University; Matthew Gardner, Grand Canyon University

Tuesday : 8:00 am - 9:15 am

The session is designed to show other schools how Grand Canyon University provides transparency to perspective students interested in attending GCU. GCU has a dedicated team driven to providing an unofficial evaluation of a students transcript to show how many transfers will come in by program.

Location: 200I

Handout and Presentation Files Not Yet Available For This Session

Registrars and IT: Beginning, Middle, and Latter Career Perspectives - 200F

Presenters: Kara Saunders, University at Buffalo; Patricia Mathay, University of Pittsburgh - Main Campus; Adrian Cornelius, University of Maryland

Tuesday : 8:00 am - 9:15 am

Join our panel and be prepared to share and discuss various points of view from newer, middler and seasoned registar's points of views on our role as technology integrators…how one prepares, adjusts and learns new tricks with ever evolving information technology…what's new, what's leading edge, what's old and how you expand your knowledge.

Location: 200F

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Making Curriculum Migration Happen - M100G

Presenters: Megan Stroud, Chamberlain College of Nursing; Hope Martin, Chamberlain College of Nursing

Tuesday : 8:00 am - 9:15 am

When implementing a new curriculum, migrating current students to the new curriculum rather than "teaching out” the old curriculum can be a win-win for students and the institution.

Location: M100G

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When Students Don't Fit Into the Reporting Box: Gender Identity and Downstream Considerations - M100F

Presenters: Brenda Selman, University of Missouri - Columbia; Polly Griffin, Princeton University; Kristi Wold-McCormick, University of Colorado Boulder; Juanita Womack, Philadelphia University; Daniel Weber, Northeastern Illinois University

Tuesday : 8:00 am - 9:15 am

From pronunciations to pronouns, to reporting to integrations, and providing secure data access to select campus constituents, the registrar is integral to changing campus policies and procedures. In this session, panelists will share their evolving solutions to records management, compliance reporting and other regulation issues for students who change their gender identity and/or preferred names. Campus responses to the other needs of changing student demographics also will be discussed.

Location: M100F

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Come Sail Away: Semester at Sea Joins Colorado State University - 205D

Presenters: D. Tobiassen Baitinger, Colorado State University

Tuesday : 8:00 am - 9:15 am

Come Sail Away as we introduce the partnership between the Institute for Shipboard Education and Colorado State University that forms the Semester at Sea experience. We will discuss the academic partnership (effective June 1, 2016) and the year project plan that led up to a smooth transition. As a floating learning community, academic rigor was central to planning. Learn details on system integration, alignment of academic and student life policies, and the experience sailing in Fall 2016.

Location: 205D

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New to International Admissions? Tips for Growth in the Field - M100A

Presenters: Emily Tse, International Education Research Foundation (IERF); Jennifer Minke, Texas A&M University - Kingsville; LesLee Clauson Eicher, AACRAO International

Tuesday : 8:00 am - 9:15 am

Location: M100A

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An Update on the Educational System of the Islamic Republic of Iran - M101C

Presenters: Robert Watkins, The University of Texas at Austin; William Bellin, Educational Credential Evaluators, Inc.

Tuesday : 8:00 am - 9:15 am

This session will provide an overview of the educational system of the Islamic Republic of Iran. The session will include useful websites of recognized institutions as well as a discussion of the key academic credentials session attendees may experience. In addition, we will analyze some key challenges Iranian students face when going to study abroad and investigate possible solutions for minimizing the difficulties.

Location: M101C

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Roundtable: Enrollment Management Registrars - 200G

Presenters: Cody Schmitz, Franciscan University of Steubenville

Tuesday : 8:00 am - 9:15 am

Registrars who serve their institutions in the Enrollment Management division have unique opportunities, and sometimes, unique challenges. This round table discussion will encourage participants to share their successes and innovations in the areas of interdepartmental communication and collaboration, data leadership, and management.

Location: 200G

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IPEDS Data: Changes and Updates to Federal Postsecondary Data Collection - 200AB

Presenters: James Isaac, RTI International

Tuesday : 8:00 am - 9:15 am

The National Center for Education Statistics (NCES) will share detailed and pertinent information about the approved data collection changes to the 2016-17 and 2017-18 Integrated Postsecondary Education Data System (IPEDS). In addition, IPEDS data tools and R&D activities will be presented.

Location: 200AB

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A Glimpse Into the World of Admission Processing - M100C

Presenters: Tiffani Robertson, Governors State University

Tuesday : 8:00 am - 9:15 am

Join us for a panel discussion that will focus on current trends and challenges as it pertains to the admission processing office.

Location: M100C

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Admissions and Financial Aid: Essential Partnership for Enrollment Success - M100H

Presenters: Stephen Pultz, University of San Diego; Kellie Nehring, University of San Diego

Tuesday : 8:00 am - 9:15 am

For students and parents, admissions and financial aid information are two sides of the same coin. Organizational structure, job responsibilities or other administrative boundaries do not matter. Clear, concise, accurate, and timely information does. The University of San Diego has worked on strengthening the relationship between the two offices through cross-training, collaboration, and shared responsibility.

Location: M100H

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Competency Based Education: A Primer - 200J

Presenters: Joellen Evernham Shendy, University of Maryland - University College; Lesa Beals, Purdue University - Main Campus

Tuesday : 8:00 am - 9:15 am

In the past several years the number of schools pursuing and developing CBE programs has dramatically increased. What is competency based education? What models are currently being used to deliver it, what do we know about its success rate, what are the reasons it is gaining tracking and popularity? Beyond the discussions - what are the impacts of CBE on admissions and registrar areas - on policies? practices? procedures? systems? Hear from those who have implemented CBE programs.

Location: 200J

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CourseLeaf CAT/CIM Re-invent Catalog and Curriculum Management - 200H

Presenters: Greg Soare, CourseLeaf From Leepfrog Technologies

Tuesday : 8:00 am - 9:15 am

CourseLeaf Catalog (CAT) transforms your catalog from flat, basic text fields to a responsive, student-engaging environment. Curriculum (CIM) streamlines the curriculum proposal process through automated, form-driven workflow. Faculty and Curriculum Administrators can now track edits and status, identify affected departments, and publish curriculum committee agendas.

Location: 200H

Handout and Presentation Files Not Yet Available For This Session

Scheduling Round Robin - M100J

Presenters: Carol Harrison, College of Southern Maryland; Len Archer, Adventist University of Health Sciences; Diedre Weilminster, Frederick Community College

Tuesday : 8:00 am - 9:15 am

This is not a Roundtable but what we call a "Round Robin" which is an interactive session. Participants will be divided into four groups. Four topics will be presented: (1)Does curriculum factor in your scheduling processes (2) What information do you provide to departments (3) How do you predict what is offered (4) Special room requirements

Location: M100J

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Beating Students Over the Head with the "Diversity Club” - M101A

Presenters: Jesse Parrish, Elon University

Tuesday : 8:00 am - 9:15 am

Do you have a Diversity and Inclusion initiative on your campus? Do you offer students myriad opportunities to engage with others of differing identities, perhaps to better equip them to operate in a global society? Is your campus culture absolutely infused with opportunities to embrace difference? Have any of your students openly criticized these efforts, lamenting your unwieldy use of the "diversity club?”

Location: M101A

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10:00 am - 11:30 am

AACRAO Business Meeting - Room 101

Presenters: Michael Reilly, AACRAO - American Association of Collegiate Registrars and Admissions Officers; Jim Bouse, University of Oregon; Jack Miner, The Ohio State University

Tuesday : 10:00 am - 11:30 am

The AACRAO Business Meeting includes Annual reports on the status of the association from the Executive Director and the Board of Directors, any membership voting on the proposed budget and bylaw changes, and the installation of new board members.

Location: Room 101

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11:30 am - 1:00 pm

International Luncheon: The Impact of Politics on International Mobility - 205AB

Presenters: Matthew Andrews, University of Gloucestershire; John Yopp, University of Kentucky (Emeritus); Meredith McQuaid, University of Minnesota System

Tuesday : 11:30 am - 1:00 pm

The recent political changes in the U.S. and the Brexit vote in the U.K. have been widely covered across the globe. Threads of nationalism and isolationalism can create a sense that international students may be unwelcome and cause them to look elsewhere to study-- or just stay home.How will higher education handle these forces at home and abroad? Taking place about halfway through the first 100 days of the new US administration, this panel will discuss potential impacts.

Location: 205AB

Handout and Presentation Files Not Yet Available For This Session

1:00 pm - 2:00 pm

Asian and Pacific Islander Caucus - 206AB

Presenters: Cassandra Moore, Anne Arundel Community College

Tuesday : 1:00 pm - 2:00 pm

The Asian Pacific Islander Caucus is a forum in which members discuss issues faced by students and professionals in higher education who identify as Asian Pacific Islanders.

Location: 206AB

Handout and Presentation Files Not Yet Available For This Session

FERPA: The Basics - 200AB

Presenters: LeRoy Rooker, AACRAO - American Association of Collegiate Registrars and Admissions Officers

Tuesday : 1:00 pm - 2:00 pm

LeRoy Rooker, AACRAO senior fellow and former director of the Family Policy and Compliance Office at the U. S. Department of Education, will provide an overview of the basics of the Family Educational Rights and Privacy Act (FERPA).

Location: 200AB

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Bangladesh & Sri Lanka: An Exciting Look at their Education Systems & Academic Credentials - M100H

Presenters: Amy Ullrich, Educational Credential Evaluators, Inc. (ECE); Julia Funaki, AACRAO International

Tuesday : 1:00 pm - 2:00 pm

This informative session will focus on the education systems and academic credentials of Bangladesh and Sri Lanka. Presenters will include two credential evaluators, with extensive experience reviewing South Asian credentials. Participants will learn the basics of each countries' education system, how the British education system has influenced these two countries, documentation formats, how the documentation is used for admissions purposes, and helpful resources for document verification.

Location: M100H

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Partnering with EducationUSA for your International Student Recruitment Needs - M100DE

Presenters: Affrille Degoma, EducationUSA ; Justyna Kozyra-Bober, EducationUSA ; Maya Sundararajan, EducationUSA ; Sofia de la Garza, EducationUSA ; Ella Clement-Lilly, EducationUSA; Ana Villavicencio, EducationUSA

Tuesday : 1:00 pm - 2:00 pm

This session will focus on the latest updates from EducationUSA and how you can partner with the organization to facilitate the admission of international students to your institution.

Location: M100DE

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International Admission Counseling: Competencies for Success - M100A

Presenters: Jacquelyn Elliott, Marion Military Institute

Tuesday : 1:00 pm - 2:00 pm

This session is designed as a working session for all levels of international enrollment professionals. The session will break members into small groups to help inform the future AACRAO international core competencies. What competencies drive success in the field and should be considered in the hiring process, for example? Come prepared to discuss your views on what it takes to be successful in your job and help shape the conversation.

Location: M100A

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Big Changes Among High School Graduates Through the 2030s - M101C

Presenters: Lee Furbeck, Cleveland State University; Darcy Briggs, Arapahoe Community College; Peace Bransberger, WICHE

Tuesday : 1:00 pm - 2:00 pm

The Western Interstate Commission for Higher Education (WICHE) has produced its 9th edition of Knocking at the College Door, which provides updated high school graduate projections through 2032. WICHE's co-author of the report will highlight the projected trends—limited growth in the overall number of high school graduates between now and 2025, with strong production from the South and West mitigated by declines in the Midwest and Northeast. After that, most states are projected to experience youth population declines that will lead to fewer graduates in the early 2030s. Virtually all net new high school graduates will be non-White, and White graduates will decrease to barely half of the total. The panelists will discuss how they use these data to promote best practices in this period of change.

Location: M101C

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From Big to Small and Small to Big -- Make Your Move a Good Fit - M100J

Presenters: Heidi Hoskinson, Rogers State University; Susan Hines, Longwood University

Tuesday : 1:00 pm - 2:00 pm

There really is a difference between working in a big university registrar's office versus a small college registrar's office. Some differences include the reporting lines, job responsibilities, staffing, and budgets. This session offers tips from several who have been there, done it, and believe that you can do it too!

Location: M100J

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Effective Communication in the Workplace - M101B

Presenters: Kess Knight, AACRAO - American Association of Collegiate Registrars and Admissions Officers

Tuesday : 1:00 pm - 2:00 pm

Communicating successfully within and between departments can be a challenge for some institutions. We will discuss techniques and practices that can help make communication more effective and efficient.

Location: M101B

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Registrar Round Robin - 200F

Presenters: Carol Harrison, College of Southern Maryland; Len Archer, Adventist University of Health Services; Deirdre Weilminster, Frederick Community College

Tuesday : 1:00 pm - 2:00 pm

This is not really a roundtable but instead what we call a "Round Robin" which is more of an interactive session. Participants will be divided into four groups. Four topics will be presented: Transcripts, Diplomas and Outsourcing; Best practices in the Registrar's Office; Dealing with Difficult Students; Pot·pour·ri (Groups Choice).

Location: 200F

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Enhancing the Enrollment Experience: An Exercise in Usability - M100G

Presenters: Aaron Apel, University of Wisconsin - Madison

Tuesday : 1:00 pm - 2:00 pm

An inside look at the efforts of the University of Wisconsin-Madison Office of the Registrar to develop an enhanced suite of enrollment tools and facilitate collaboration across a decentralized academic landscape. Learn how we actively engaged campus partners and students to design a system focused on usability in order to streamline the complex enrollment process.

Location: M100G

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The Obstacle is the (Registrar's) Way - M100F

Presenters: Doug McKenna, American University

Tuesday : 1:00 pm - 2:00 pm

Ryan Holiday's book The Obstacle is the Way has become a bestseller due to the applicability of his reflections on the Stoic philosophy. These principles are equally relevant for registrars who encounter challenges in the course of their work. We will explore approaches to turning challenges into opportunities through a refined perception, right action, and a resilient will. In Marcus Aurelius' words, "The impediment to action advances action. What stands in the way becomes the way.”

Location: M100F

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Great Scott! Transcript Model Extensions Hit 88 MPH! - 205D

Presenters: Rodney Parks, Elon University

Tuesday : 1:00 pm - 2:00 pm

Welcome aboard the Jules Verne Train! When it comes to expanding the academic record, institutions now have myriad options: electronic certificates, badges, stackable micro-credentials, and co-curricular transcripts are but a few, and they are being created in a variety of ways across the nation. Many campus leaders, however, still find the big picture out of focus. Where we are going with these innovations? How do they complement the academic transcript? How valuable are they to key stakeholders? Do we need a flux capacitor? Though the models developed by thought leaders in the Lumina Grant project will not fit every institution, they are nonetheless an essential first step, laying a foundation for further exploration. Join us for a discussion about the progress so far, next steps in the Lumina project, and a showcase of Elon's Visual EXP (Visual Elon eXperiential Profile) that will be launched this May.

Location: 205D

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Improving Student Success and Academic Transparency through the Clearinghouse's Reverse Transfer and Student Portal - 200I

Presenters: Roberta Hyland, National Student Clearinghouse; Michelle Blackwell, National Student Clearinghouse

Tuesday : 1:00 pm - 2:00 pm

The National Student Clearinghouse's landmark Reverse Transfer service is a national solution that enable millions of eligible students to receive associate degrees. Find out what Reverse Transfer is, why it's important, how it works, and how you can participate. We'll also share information on the exciting new student portal we're launching, MyHub, and how it enables students to access their academic records.

Location: 200I

Handout and Presentation Files Not Yet Available For This Session

Leading Through the Unexpected - M101A

Presenters: Ingrid Nuttall, University of Minnesota - Twin Cities; Leesa Beck, University of California - Santa Barbara; Amber Cellotti, University of Minnesota

Tuesday : 1:00 pm - 2:00 pm

As leaders we are also responsible for keeping harmony and productivity "humming” in the workplace in the face of the unexpected life events of others (some joyful and some tragic). Join this discussion of strategies for leading teams when life gets in the way of what you had planned for your office. Topics covered will include a variety of life events, including pregnancies, illnesses, weddings, caring for parents, and deaths (both of staff and their loved ones).

Location: M101A

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Lessons Learned from Canada and Methodologies to Proven Success with PESC XML Transcript Exchange - M100C

Presenters: Doug Holmes, Ontario Universities' Application Centre

Tuesday : 1:00 pm - 2:00 pm

Come hear the experience of several Canadian Postsecondary institutions and Application Centres who have put into practice the use of PESC Standards and how this allows them to be successful in improved data exchanges.

Location: M100C

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Coalition for Access, Affordability & Success - 200J

Presenters: John Nondorf, University of Chicago

Tuesday : 1:00 pm - 2:00 pm

Learn what the Coalition for Access, Affordability & Success and how they are hoping to help shape American higher education admission, affordability and acces.

Location: 200J

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Transfer Tools to Maximize Your Recruiting Efforts - 200H

Presenters: John Panzica, CollegeSource

Tuesday : 1:00 pm - 2:00 pm

Is your institution doing everything it can to attract prospective transfer students? Join CollegeSource to learn about TES©, a database with over 100,000 catalogs and 84 million course descriptions to aid in evaluating transfer credit, and Transferology™, which helps students manage transfer exploration and provides staff with qualified transfer leads

Location: 200H

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Creating and Leveraging a Financial Aid Audit - M100B

Presenters: Julie Glasco, University of West Florida

Tuesday : 1:00 pm - 2:00 pm

Come find out how the University of West Florida created and is leveraging a Financial Aid audit to proactively warn students against taking courses for which they will not receive financial aid and award aid only for courses that are required for degree completion. We will also look at the report that allows advisors to request overrides and the automations that allow the proactive communications with students.

Location: M100B

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Discovering Unknown Unknowns Through Design Thinking - M100I

Presenters: Mary Vilmo, University of Wisconsin-Extension; Andrea Deau, University of Wisconsin-Extension

Tuesday : 1:00 pm - 2:00 pm

In an effort to reimagine the experience and services the University of WI Higher Education Location Program (UW HELP) offers, a design thinking approach was used to realign program offerings to better serve the target audience. The challenge of the project was to discover a more personalized learning experience necessary to reshape the relationship between UW and students throughout their lifelong journey of learning. The session will discuss the process that was used and what was learned.

Location: M100I

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Administering a Successful Department Review - 200CD

Presenters: Robert Hornberger, Missouri State University; Brad Myers, The Ohio State University; Jay Haugen, Saint Louis University; Douglas Swink, University of Missouri - Kansas City

Tuesday : 1:00 pm - 2:00 pm

The Registrar's Office at Missouri State University administered a department review this past year, including the utilization of AACRAO's Registrar's Self-Assessment guide, an internal review team, and an external review team composed of registrars from three other universities (St. Louis University, Ohio State University, and the University of Missouri Kansas City). This session describes successes and lessons learned from the perspective of the department head under review and the reviewers.

Location: 200CD

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Creating Learning Communities Collaboratively - Escalator Lobby, Level Two

Presenters: Tyler Henson, Middle Tennessee State University

Tuesday : 1:00 pm - 2:00 pm

Learning communities have been used for many years in various forms and are cited in research as valuable retention programs. At MTSU, a struggling learning community program was revitalized in 2015 in a collaborative effort between Academic Affairs, the Office of Student Success, and the Scheduling Center. Surveys collected at the end of the semester indicated positive results overall and increased retention. This poster presentation will detail the steps taken to turn the program around.

Location: Escalator Lobby, Level Two

Handout and Presentation Files Not Yet Available For This Session

AACRAO Research - A Year in Review - Escalator Lobby, Level Two

Presenters: Wendy Kilgore, AACRAO

Tuesday : 1:00 pm - 2:00 pm

Visual representation of the key findings of the 2016 and early 2017 AACRAO research initiatives.

Location: Escalator Lobby, Level Two

Handout and Presentation Files Not Yet Available For This Session

What Is SPEEDE? And What Can SPEEDE Do for Me? - Escalator Lobby, Level Two

Presenters: Jerald Bracken, Brigham Young University

Tuesday : 1:00 pm - 2:00 pm

Find out what the SPEEDE committee does and how it can help you with your electronic data exchange.

Location: Escalator Lobby, Level Two

Handout and Presentation Files Not Yet Available For This Session

Becoming an LGBTQ-Friendly Campus: The Journey for University of Wisconsin-Superior - Escalator Lobby, Level Two

Presenters: Debra Cheslock, University of Wisconsin-Superior

Tuesday : 1:00 pm - 2:00 pm

The University of Wisconsin-Superior celebrates diversity of all kinds. In 2015, a small team of folks set out to determine what we are and what we should be doing for the recruitment and retention of LGBTQ students, staff, faculty and administration. Since last fall, UWS has embraced system-wide changes and added policies to protect and empower students of all genders. Discover what LGBTQ folks look for and where UWS finds itself on the road to becoming an LGBTQ-Friendly campus.

Location: Escalator Lobby, Level Two

Handout and Presentation Files Not Yet Available For This Session

Emergency Plan for the Office of the University Registrar - Escalator Lobby, Level Two

Presenters: Peggy Love, University of Tennessee - Knoxville; Kathy Abbott, University of Tennessee - Knoxville

Tuesday : 1:00 pm - 2:00 pm

After participation in a staff retreat that featured a campus police officer who addressed how to respond to an active shooter, our office decided to create an emergency preparedness plan to provide and maintain safe and healthful working conditions and follow practices that will safeguard faculty, staff, students, and visitors at the University of Tennessee, Knoxville.

Location: Escalator Lobby, Level Two

Handout and Presentation Files Not Yet Available For This Session

Implementation of our Inclusive Student Identity Project - Escalator Lobby, Level Two

Presenters: Sarah Harris, University of Iowa

Tuesday : 1:00 pm - 2:00 pm

In March 2016, fourteen University of Iowa campus partners came together to hear a proposal from a College of Education doctoral student and their advisor, for revising our student portal as well as our student records system to be more inclusive and affirming. This session will describe the data elements updated.

Location: Escalator Lobby, Level Two

Handout and Presentation Files Not Yet Available For This Session

Study abroad = Students + Faculty + Global Education Staff + -- wait for it -- the Registrar! - Escalator Lobby, Level Two

Presenters: Robin Straka, Elon University

Tuesday : 1:00 pm - 2:00 pm

What happens when a strategic goal of 100% undergraduate student access to global education meets a hands-on graduation audit process? Staff from the University Registrar's Office at Elon University share experiences, challenges, and tips for helping students smoothly incorporate a semester abroad into their academic plan.

Location: Escalator Lobby, Level Two

Handout and Presentation Files Not Yet Available For This Session

2:00 pm - 3:30 pm

NAIA Registrars Association Annual Business Meeting - 205AB

Presenters: Jessica Cason, National Association of Intercollegiate Athletics (NAIA) Eligibility Center

Tuesday : 2:00 pm - 3:30 pm

All NAIA Registrars, Conference Registrars, Assistant Registrars, or anyone working in the Registrars Office at an NAIA school is invited to participate in the Annual Business Meeting. The NAIA Registrar is the official voting delegate from the school.

Location: 205AB

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2:30 pm - 3:30 pm

One Father's Journey Raising a Transgender Child - Room 101

Presenters: Wayne Maines, ; Nicole Maines,

Tuesday : 2:30 pm - 3:30 pm

Recently featured in the HBO documentary, The Trans List, Nicole Maines shares her journey as a transgender woman, and how her family continues to work to support the transgender community. She and her father, Wayne Maines, will examine some of the pitfalls and successes that occurred during their family's journey, including her college search and enrollment process, in order to provide insight on creating a positive and inclusive climate for transgender youth pursuing higher education.

Location: Room 101

Handout and Presentation Files Not Yet Available For This Session

3:45 pm - 4:45 pm

Black Caucus - 205AB

Presenters: Tiffany Robinson, Western Kentucky University

Tuesday : 3:45 pm - 4:45 pm

The Black Caucus of AACRAO seeks to increase awareness of trends and issues affecting Black students and professionals in higher education. The Caucus actively engages with all individuals in identifying solutions to issues surrounding access as well as examining ways to enhance/increase the representation of both Black students and professionals within Colleges and Universities.

Location: 205AB

Handout and Presentation Files Not Yet Available For This Session

Undergraduate Benchmarks in International Credentials Evaluation - M100F

Presenters: Jasmin Saidi-Kuehnert, Association of International Credentials Evaluators, Inc.; Beth cotter, Foreign Credential Evaluations, Inc.

Tuesday : 3:45 pm - 4:45 pm

Benchmarks are points of completion, or points of transition from one level of education to another. This session will provide the benchmarks for international studies and the standards and strategies to use to clearly identify the correct levels of education to help with the admission and placement of international students.

Location: M100F

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Alphabet Soup of Accreditation: What is Accreditation and How Does it Work? - 205D

Presenters: Alana Davis, Randolph-Macon College

Tuesday : 3:45 pm - 4:45 pm

This session will take a look at the alphabet soup of accreditation - SACS, NCA-HLC, CHEA, USDOE, THECB, NACCAS, BETC, ABHES, ACCES, COE, and many others. What are these organizations and what is their role in the accreditation process? This session will help professionals understand the organizations, terms, phrases, and processes involved in accreditation.

Location: 205D

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Armchair International Recruitment Part II: The Details in the Digital Era - 200H

Presenters: Zepur Solakian, Center for Global Advancement of Community Colleges

Tuesday : 3:45 pm - 4:45 pm

With worldwide connectivity using digital tools, costly international travel may not be required for a successful international enrollment management recruitment plan. The second part of this 2 part session show you where to start your armchair efforts, practical and cost effective strategies, performance and outcome indicators, digital trends, traditional and digital recruitment options and use of social media. Discussion and questions will be encouraged

Location: 200H

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Education System and Diploma Verification in China - M100A

Presenters: Chen (Edward) Wenjun, CHESICC (China Higher Education Student Information and Career Center)

Tuesday : 3:45 pm - 4:45 pm

This session will focus on topics like electronic credential verification and transmission services made by CHESICC. Now, it is making every effort to expand its services from transcript and qualification verification to multi-dimensional credential evaluation including applicants university and major. This panel discussion will conclude with efforts to enhance the international cooperation by a digitalized network featuring global student information mobility.

Location: M100A

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Roundtable: Law School Registrars & Admissions - 200G

Presenters: Colleen Timmons, Tulane University Law School

Tuesday : 3:45 pm - 4:45 pm

Join in the roundtable discussion and learn how colleagues at other institutions deal with challenges similar to what you may be dealing with and gain ideas on how you might change or make improvement to your processes.

Location: 200G

Handout and Presentation Files Not Yet Available For This Session

The Funky-tech Overview of Implementing Electronic Transcripts Exchange - M100G

Presenters: Jerald Bracken, Brigham Young University; Susan Reyes, San Diego State University

Tuesday : 3:45 pm - 4:45 pm

A walk through of the process behind XML/EDI Implementation as it relates to student transcripts and academic records.

Location: M100G

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Mining Co-Curricular Data to Impact Retention of Minority Students - 200CD

Presenters: Rodney Parks, Elon University; Jesse Parrish, Elon University

Tuesday : 3:45 pm - 4:45 pm

According to the Association of American Colleges and Universities (AACU), the titular teaching and learning practices "have been widely tested and have been shown to be beneficial for college students from many backgrounds, especially historically underserved students.” Ostensibly, greater engagement with and support from the university would improve retention of all students. But what are the best ways to market and implement these practices? Should certain students receive certain types of messaging? Is there a way to ensure that those historically underserved students actually do find value in high-impact practices and continue their studies because of them? Elon University is the only university in the nation recognized for excellence in all eight categories of high-impact learning practices: First-Year Experience, Internships, Learning Communities, Senior Capstone, Service Learning, Study Abroad, Undergraduate Research/Creative Projects, and Writing in the Disciplines. To produce its hallmark co-curricular transcript, Elon collects data on these practices continuously. Until now, however, its use was limited to credentialing alone. Join us for a discussion of how this data can be used to gain insight on student subpopulations and increase their engagement. We will consider the average undergraduate experience at Elon, compare it to several case studies, and present data-mining techniques that can be used at your institution to impact retention.

Location: 200CD

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Compliance Issues in Curriculum: Scheduling, Contact Hours, Joint Programs and More - M101C

Presenters: Stacey Tidball, University of Minnesota; Adrian Cornelius, University of Maryland - College Park; K. Celeste Taber, Oklahoma State University - Main Campus

Tuesday : 3:45 pm - 4:45 pm

This panel discussion will address multiple compliance issues related to curriculum and how different institutions have addressed them. From scheduling requirements to contact hours, financial aid regulations to Veterans benefits, there are multiple requirements related to curriculum. Panelists from multiple institutions will discuss the issues they have encountered and approaches they have taken to improve compliance.

Location: M101C

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Why Aren't Students Reading our Emails? - M100H

Presenters: Stuart Boyd, Arapahoe Community College

Tuesday : 3:45 pm - 4:45 pm

Creating a comprehensive and collaborative plan for student communication is important for the overall success of any strategic enrollment management plan. How do you create such a plan?

Location: M100H

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Leveraging and Supporting Student Innovation - 200J

Presenters: Thomas Black, Stanford University; Jonathan LeBouef, Princeton University

Tuesday : 3:45 pm - 4:45 pm

Why don't you let students write programs for you?” is often the suggestion for how to advance our use of technology to meet service needs. While this can be a successful solution, there are inherent risks associated with this strategy as well. In this session, we'll explore what this approach entails, the positives and the negatives. Issues of security, privacy and ownership of IP will be discussed and illustrated. Also, we will touch upon how financial interests affect the strategy you take.

Location: 200J

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Update on New Approaches to Veterans Certification and Related Issues - M100J

Presenters: Brenda Selman, University of Missouri - Columbia; Shelby Stanfield, The University of Texas at Austin; Scott Owczarek, University of Wisconsin - Madison; Marc Barker, Colorado State University; Ricardo Torres, National Student Clearinghouse

Tuesday : 3:45 pm - 4:45 pm

This session is an update on the national, grassroots project to streamline the veterans compliance and reporting process. The projects' goal is to alleviate the burden of much of the complexity related to veteran student certification, reporting and tracking. Representatives from institutions as well as the National Student Clearinghouse who are involved with the effort will review the processes, phases and provide an update on progress.

Location: M100J

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Succession Planning for a State & Regional Association - M100C

Presenters: Sally Page, University of Colorado Boulder; Heather Soleim, Minnesota State University - Moorhead; Texas Ruegg, Letourneau University

Tuesday : 3:45 pm - 4:45 pm

Members of our state and regional associations rely on their board of directors to work towards the association goals and continued progress in serving the membership. But this can be challenging in terms of recruiting new officers, new board members understanding their responsibilities, the timelines associated with those responsibilities, etc. Come learn about succession planning from a panel of state and regional association board members.

Location: M100C

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Contribute to the Profession Through AACRAO - M101B

Presenters: Heather Zimar, AACRAO - American Association of Collegiate Registrars and Admissions Officers; Brooke Barnett, AACRAO - American Association of Collegiate Registrars and Admissions Officers; Linda Smith, AACRAO - American Association of Collegiate Registr

Tuesday : 3:45 pm - 4:45 pm

Are you interested in sharing your professional experiences, research, and ideas with registrars, admissions officers, and enrollment managers across the globe? Come to this session and learn how you can become more involved in the profession through AACRAO. Presenters will discuss processes for contributing to AACRAO's publications, hosting a live webinar, and teaching an online course.

Location: M101B

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Getting it Done: Presenting a Single System for Catalog, Curriculum, Syllabi and Transfer Credit Evaluation - M100I

Presenters: Anne Valentine, SmartCatalog

Tuesday : 3:45 pm - 4:45 pm

Are you launching multiple systems to manage catalogs, curriculum changes and syllabi? Do your transfer credit evaluations run on paper? SmartCatalog IQ centralizes these processes in a powerful and easy-to-use solution that integrates with SIS and LMS systems. By marrying SmartCatalog's proven technology with DegreeData's national database of course descriptions, you'll even be able to manage the transfer credit evaluation through the same toolset.

Location: M100I

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Roundtable: Registrars for Medium and Large Institutions - 200F

Presenters: Sarah Harris, University of Iowa; Kelley Brundage, University of West Florida

Tuesday : 3:45 pm - 4:45 pm

Discussion of hot topics, campus concerns and best practices.

Location: 200F

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Where Did They Go? Using Student Clearinghouse Data to Find Your Declines & Your Real Peer Institutions - M101A

Presenters: Emily Easton, University of Chicago

Tuesday : 3:45 pm - 4:45 pm

Strategic enrollment managers use data to inform their decisions. In this session we explore the utility of National Student Clearinghouse data to understand an institution and/or program's position in their market, as well as identifying trends in the competition. Finally, we will demonstrate student by student data to help identify and develop yield strategies to enroll the best and the brightest students.

Location: M101A

Handout and Presentation Files Not Yet Available For This Session

The Interstate Passport: The Outcomes-based Model for Transfer - 200I

Presenters: Stacy Maestas, Laramie County Community College; Kari Brown-Herbst, Laramie County Community College

Tuesday : 3:45 pm - 4:45 pm

The Interstate Passport offers a comprehensive, multi-state solution to transfer by developing a streamlined transfer process for students from participating institutions. The Passport provides a framework for block transfer of lower-division general education courses based on student learning outcomes rather than on course-to-course transfer, resulting in unnecessary repetition of coursework, reduced student costs and accelerated pathway to degree progress.

Location: 200I

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Do I Matter? Retaining Online Students Through Integrated Services - M100DE

Presenters: Tracy Hart, University of New Mexico - Main Campus

Tuesday : 3:45 pm - 4:45 pm

Online enrollments have exploded while retention rates for online students fizzle. Providing services for online students is much more complex than traditional one-stop services. Come hear about a mixed methods study linking integrated services to feelings of "mattering" for students in online programs and the resulting impact on their decisions to persist.

Location: M100DE

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The Student Voice: Serving Transgender and Gender Non-Conforming Students - 200AB

Presenters: Nicole Maines, Student & Activist; James Schwartz, University of Minnesota - Twin Cities; Finn Schneider, University of Minnesota; Melinda Lee, University of Minnesota

Tuesday : 3:45 pm - 4:45 pm

As we craft policies and procedures that are supportive of student needs, it is vital to hear directly from those populations impacted. This facilitated panel of students will explore the experiences of transgender and gender non-conforming on campus -- what has worked, what has not, and advice on how to create a safer and more supporting environment on your campus.

Location: 200AB

Handout and Presentation Files Not Yet Available For This Session

Are You Sure You Really Know the Explicit Differences Between FERPA and FOIA? - M100B

Presenters: Jerry Montag, Northern Illinois University; Greg Brady, Northern Illinois University

Tuesday : 3:45 pm - 4:45 pm

Do you have a thorough understanding of the differences between these two laws? Do you know and understand the FOIA "private information” exemption that may protect certain information from disclosure? Do you know how much time you have to provide requested FERPA or FOIA information? Come learn the basics in understanding the specificity of these acts as well as bring your questions to this discussion.

Location: M100B

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Microaggressions and the Impact on Retention of African American Students - Escalator Lobby, Level Two

Presenters: Brittany Jeatter, Elon University

Tuesday : 3:45 pm - 4:45 pm

The poster session will present qualitative research findings of the experiences of African American students in a classroom setting and how subliminal micro-aggressions may affect student performance, shape self-identity, and impact retention at a primarily white university (PWI). The research will provide suggestions on how to train faculty and staff to provide a more inclusive community, and not expect minority students to represent their "race” in educational settings. The research will provide results on finding mentorship with faculty, comfortability in a classroom when discussing diverse topics and racial discrimination that may have been experienced and its impact on retention. A focus on the student perspective to retain minority students and what training might be needed to help faculty work with having very few minority students in a class at a PWI.

Location: Escalator Lobby, Level Two

Handout and Presentation Files Not Yet Available For This Session

A Course by Any Other Name - Escalator Lobby, Level Two

Presenters: Devon Cross, Elon University

Tuesday : 3:45 pm - 4:45 pm

'Tis but thy course title that is my enemy; Thou teach thy subject, though not in taboo. What's taboo? It is nor intrigue, nor moot, Nor major requirement, nor elective, nor any other part Belonging to a schedule. O, be some other name! Prior to each term, students must select courses to satisfy degree requirements and make progress towards graduation. Course selection is a predominantly sequential process -- some courses must be taken before others, others at the same time, all for some specific curricular purpose. But is there more to it? Given some flexibility in their programmatic decision-making, will students choose one course over another if its mere title is somehow more appealing? Is there a subset of semantic secrets that might sway our students' selections? Join us for an exploration of the subtle influence of course names, in which we will present findings from our recent experimental study and discuss how best to nudge students with course titles. Perhaps we can determine if "Drugs and Society” would, were it not "Drugs and Society” called, retain that dear perfection which it owes without that title.

Location: Escalator Lobby, Level Two

Handout and Presentation Files Not Yet Available For This Session

Degree Audit: Selecting the Right Tool and Exceeding Expectations - Escalator Lobby, Level Two

Presenters: W Matthew Bemis, University of Southern California; Matt Schill, University of Nebraska At Omaha

Tuesday : 3:45 pm - 4:45 pm

This poster session demonstrates how to leverage your existing Degree Audit application to innovate and automate services provided to your students.

Location: Escalator Lobby, Level Two

Handout and Presentation Files Not Yet Available For This Session

When "the Way We Do Things" Needs to Change - Escalator Lobby, Level Two

Presenters: Erin Mason, University of Connecticut; Jennifer Gattilia, University of Connecticut

Tuesday : 3:45 pm - 4:45 pm

Whether change is at the institutional level or the departmental level, change can be scary. However, very often, good things come from change-- whether we want to believe it or not. How do we systematically approach change? How do we support our co-workers through times of transition? The goal of this poster is to bring you back to basics so you can develop a tangible, workable plan to guide you through your next transition, be it large or small.

Location: Escalator Lobby, Level Two

Handout and Presentation Files Not Yet Available For This Session

EducationUSA in Philippines - Escalator Lobby, Level Two

Presenters: Affrille Degoma, EducationUSA

Tuesday : 3:45 pm - 4:45 pm

Attend this poster session to meet an EducationUSA Adviser from the Philippines. This poster session will have information about the K-12 transition occurring in the Philippines.

Location: Escalator Lobby, Level Two

Handout and Presentation Files Not Yet Available For This Session

Evolution of a Gap Semester Program: Outcomes and Retention - Escalator Lobby, Level Two

Presenters: Mikayla Shaw, Elon University

Tuesday : 3:45 pm - 4:45 pm

In an effort to create innovative pathways in undergraduate education, Elon University launched a semester long Gap program. Over the course of a semester students traveled across the country conducing service, engaging in leadership activities and completed a 6-week global education program. After five years, challenges relating to transitioning to campus and retention emerged. This session will provide data on the program, retention, assessment and reintegration challenges of five cohorts.

Location: Escalator Lobby, Level Two

Handout and Presentation Files Not Yet Available For This Session

EducationUSA in India - Escalator Lobby, Level Two

Presenters: Maya Sundararajan, EducationUSA

Tuesday : 3:45 pm - 4:45 pm

Reaching students in India's emerging cities: Meet an EducationUSA Adviser from India to get insights into the country and on how to engage with the EducationUSA network there.

Location: Escalator Lobby, Level Two

Handout and Presentation Files Not Yet Available For This Session

EducationUSA in Poland - Escalator Lobby, Level Two

Presenters: Justyna Kozyra-Bober, EducationUSA

Tuesday : 3:45 pm - 4:45 pm

Attend this poster session and get first-hand information about the educational system and higher education trends in Poland. Discover what attracts Polish students to U.S. universities and what unique challenges they face when deciding where to study. Find out how to partner with the Polish EducationUSA network to diversify your student population.

Location: Escalator Lobby, Level Two

Handout and Presentation Files Not Yet Available For This Session

EducationUSA in Mexico - Escalator Lobby, Level Two

Presenters: Sofia de la Garza, EducationUSA

Tuesday : 3:45 pm - 4:45 pm

Attend this poster session to meet an EducationUSA Adviser from Mexico. This poster session will have information and updates on the educational system in Mexico and insights on how to connect and engage with students and the EducationUSA network there.

Location: Escalator Lobby, Level Two

Handout and Presentation Files Not Yet Available For This Session

5:00 pm - 6:00 pm

Native American Caucus - 206AB

Presenters: William DeWolf, Emerson College

Tuesday : 5:00 pm - 6:00 pm

The Native American Caucus is a talking circle that provides an opportunity for AACRAO community to communicate, collaborate, and identify topics that affect Indigenous students and professionals in higher education.

Location: 206AB

Handout and Presentation Files Not Yet Available For This Session

AACRAO's Guide to Graduation Ceremonies: A Discussion with the Authors - 200I

Presenters: John Hall, Southern Methodist University; Heather Bjorgan, Black Hawk College; M.J. Caro, Embry Riddle Aeronautical University - Daytona Beach; Timothy Drueke, Winthrop University; Rhonda Kitch, North Dakota State University - Main Campus; Cheryl Sorensen

Tuesday : 5:00 pm - 6:00 pm

The recently published AACRAO Guide to Graduation Ceremonies examines trends and changes in best practices around graduation ceremonies. A panel of the Guide's authors will discuss the publication, highlighting some of the key points.

Location: 200I

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Title IX: View from the Registrar's Desk - M100B

Presenters: Alana Davis, Randolph-Macon College; Michael Burke, Harvard University; Elizabeth Kienle-Granzo, New York University

Tuesday : 5:00 pm - 6:00 pm

The registrars' role in working with various campus entities on records management, reporting, training and tracking is complex when adhering to Executive Order 1095, which relates to the implementation of Title IX, the campus SaVE Act and legislation on sex discrimination, sexual harassment and sexual violence on campus. This session will include the perspectives and lessons learned from different types of institutions.

Location: M100B

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Keys to Success with Your Technology Innovations: Stakeholders, SME's, Business Analysts and Developers - M100J

Presenters: Monterey Sims, University of Phoenix; Jerald Bracken, Brigham Young University

Tuesday : 5:00 pm - 6:00 pm

Discuss the challenges and benefits of creating an environment of collaboration between key stakeholders in business/university operations and IT to ensure transparency and agility process improvement and new solutions.

Location: M100J

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Roundtable: Managing Technology Projects - 200G

Presenters: John Papinchak, Carnegie Mellon University; Joellen Evernham Shendy, University of Maryland - University College; Paul Robinson, University of Michigan - Ann Arbor

Tuesday : 5:00 pm - 6:00 pm

Join us for a roundtable discussion session for registrars to discuss managing technology integrations, beyond the contract negotiation phase. Increasingly we are the "integrators of technology" on campus. We are also the "business owners" of many systems as well as the designated data stewards. Come hear your colleagues to discuss how to manage the various relationships, projects, data sharing and implementations.

Location: 200G

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Research Findings in International Education: Top Ten Changes in EDGE (Electronic Database for Global Education) in 2017 - M100C

Presenters: Johnny Johnson, Monterey Peninsula College; William Paver, University of Texas At Austin (retired); Jasmin Saidi-Kuehnert, Association of International Credentials Evaluators, Inc.; Robert Watkins, The University of Texas at Austin

Tuesday : 5:00 pm - 6:00 pm

Changes in education systems around the world require research and verification from reliable sources. Such research findings are documented and posted weekly to the AACRAO EDGE. But descriptive changes are only the tip of the iceberg. The AACRAO International Education Standards Council (IESC) debates and crafts placement recommendations, grading scale conversions, and educational ladders for inclusion in EDGE. The panel will discuss updates and changes to EDGE in 2016.

Location: M100C

Handout and Presentation Files Not Yet Available For This Session

Graduate Student Study Abroad - M100H

Presenters: Opal Leeman Bartzis, Butler University; Lori Citti, Johns Hopkins University

Tuesday : 5:00 pm - 6:00 pm

Graduate students are participating in international academic activities at an increasing rate. This sessions will explore these various activities, including study abroad coursework, directed and independent research, internships, service learning, and more, and will examine the ways in which they are structured and administered. Implications for registration and records will be a major focus.

Location: M100H

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Online Course Evaluation Systems Panel - M100A

Presenters: Emily Shandley, Yale University; Joy Cavaliero, Carnegie Mellon University; Susan Eveland, University of Oregon; Maria Di Benedetto, Northwestern University

Tuesday : 5:00 pm - 6:00 pm

Panelists will share their experiences using different vendor and homegrown solutions to manage course evaluations online at their respective institutions; including implementation, governance, campus needs, and data use. Best practices and future development plans will also be presented. Time will be reserved for questions from the audience.

Location: M100A

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Intercultural Discrimination in Higher Education: A Focus on Retention - M100I

Presenters: Claudia Rodriguez, Elon University

Tuesday : 5:00 pm - 6:00 pm

The Latino community is the fastest growing minority group in the nation representing 16 percent of the U.S. population based on the 2010 census. This shift in population is being felt on college campuses where the number of Latino student grew to 1.8 million (U.S. Census Bureau, 2010). Additionally, college completion rates for Latino students are also on the rise with the number of Latino students completing 4-year and advanced degrees (Santiago and Soliz, 2012). While progress has been made overall, one often overlooked challenge facing Latino student's on-campus that could impact retention is the subcultural differences between indigenous Latino students and Latino students attending from other international countries. Often, administrators classify all Hispanic/Latino students into one race/ethnicity category. However there are subgroups within the Latino community that many people are not aware. The presentation will present the results of qualitative research examining interracial discrimination in the Latino community at a medium sized private institution. The research seeks to understand the underlying problems surrounding programming that classifies these subgroups into one institutional category. The research will propose programs that foster a more inclusive community for Latino students

Location: M100I

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Best Practices for Communicating with Generation Z - M100DE

Presenters: Angela Brockelsby, North Carolina State University at Raleigh

Tuesday : 5:00 pm - 6:00 pm

When you hear of the rise of Generation Z, what does that mean to you? How do you communicate to the digital native? Is the communication and marketing strategies you are deploying today for recruitment going to apply to this next generation? Learn strategies and best practices applicable to communicating to the new cohorts of the future.

Location: M100DE

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Pressing Questions and Prescriptions from Research: Research Insights Impacting Admission and Enrollment Practice - 200J

Presenters: Kenton Pauls, ACT

Tuesday : 5:00 pm - 6:00 pm

While important questions challenge today's enrollment manager, recent ACT research can offer helpful insights that impact practice. The following questions will be illuminated through discussion of recent ACT research findings:· What is the relationship between test scores and long-term academic outcomes?· Why do some students retain, while others transfer?· Would the adoption of test optional admission policies result in positive outcomes for my institution?

Location: 200J

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Applying FERPA in More Real Life Settings - 200AB

Presenters: K. Celeste Taber, Oklahoma State University - Main Campus; LeRoy Rooker, AACRAO - American Association of Collegiate Registrars and Admissions Officers

Tuesday : 5:00 pm - 6:00 pm

We think we understand the Family Educational Rights and Privacy Act (FERPA) until we're tested by specific real-life situations. This highly interactive session allows participants to share how they would interpret and apply FERPA in realistic scenarios (different from the ones addressed in the 2016 session and webinar).

Location: 200AB

Handout and Presentation Files Not Yet Available For This Session

From Accreditation to Verification: Innovative Internet Resources for Latin American Credential Evaluation - M100G

Presenters: Martha Van Devender, Educational Credential Evaluators, Inc.

Tuesday : 5:00 pm - 6:00 pm

If you work with students from Latin America, then you will want to learn more about the highly developed online resources available across this region. Many of these websites are run by their respective ministries of education and convey the most current and definitive information available. Including highlights from across the region, we will explore websites and databases that can assist with everything from determining programmatic accreditation to document verification.

Location: M100G

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Meeting the Transitional Needs of Veterans and Other Military-Connected Students - 205D

Presenters: Mark Eister, Georgia State University

Tuesday : 5:00 pm - 6:00 pm

Have you ever wanted to know more about military life and how that unique experience often affects a veteran's success in college? They chose to serve, and now large numbers of veterans are on our college campuses. This session will discuss ways of better understanding and then serving this unique population. You will hear an engaging and entertaining presentation, complete with profiles of student veterans and their stories, and then hear how they succeeded in college.

Location: 205D

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Air Traffic Controller, Co-Pilot & Ground Crew: The Registrar's Office and Curricular Change - 200CD

Presenters: Kara Saunders, University at Buffalo

Tuesday : 5:00 pm - 6:00 pm

Curricular innovation is exciting for faculty and students, and it can be exciting, although daunting, for Registrar staff who serve many roles: air traffic controller in coordinating many people and perspectives; co-pilot in helping faculty leaders steer innovation in a realistic direction; and ground crew in implementing the details. Explore these roles through our experience implementing a new general education program, which included new courses, pedagogies, policies, and technologies.

Location: 200CD

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The University Catalog of the Future...Today! - 200H

Presenters: Michael Kemp, Brigham Young University; Rob Cook, Brigham Young University; Coral Taylor, Brigham Young University

Tuesday : 5:00 pm - 6:00 pm

BYU has fully transitioned to a non-traditional catalog process that creates the catalog electronically each time a user needs it. No more paper, no more PDF, no more limitations! The Catalog system interfaces with the student information system, curriculum files, course enrollment descriptions, course learning outcomes, course syllabi, faculty profiles, and distributed college content. It is built with custom modules to import data and accommodates traditional archiving.

Location: 200H

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Bringing in the Class: Balancing the Needs of the Institution With Those of the Colleges/Departments - M101A

Presenters: Mateo Remsburg, University of Utah

Tuesday : 5:00 pm - 6:00 pm

Bringing in the class is a constant challenge as the competition for new students continues to increase and recruitment resources rarely keep pace. Strong collaborative efforts between the Admission Office, academic units, and student support entities are vital to enrollment success. This session will discuss the challenges, opportunities, and lessons learned as the University of Utah's Office of Admissions has grown our partnerships across campus to help meet everyone's enrollment goals.

Location: M101A

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Air University has Been Doing that Since When? Let's Talk. - M100F

Presenters: Michael Masterson, Air University

Tuesday : 5:00 pm - 6:00 pm

The Air University is regionally accredited and has been recording, tracking, assessing, validating and transcripting for degree Competency Based Education and Prior Learning Assessments for more than four decades. This session will look at lessons learned along the way, dealing with change in the Air Force, DoD, U.S. education practices, and look hard at what works, what doesn't, and how AU plans to move forward in the 21st century: for its members, students, and all institutions.

Location: M100F

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Wednesday

8:00 am - 9:00 am

Roundtable: Developing a Transfer Student Orientation Program - M101B

Presenters: Karen Reinoehl, Trine University

Wednesday : 8:00 am - 9:00 am

Transfer students often are included in general campus orientation programs, although the information and needs of these students often varies considerably from those of first year students. This round table discussion provides an opportunity to share ideas and approaches toward developing effective transfer specific orientation programs.

Location: M101B

Handout and Presentation Files Not Yet Available For This Session

Big Picture Learning and Assessing Noncognitive Variables From Secondary through Post Baccalaureate - M100DE

Presenters: Michele Sandlin, AACRAO Consulting (AC); William Sedlacek, University of Maryland - College Park; Elliot Washor, Big Picture Learning

Wednesday : 8:00 am - 9:00 am

This session will explore the assessment of noncognitive variables via its application in Big Picture Learning, a global leader in education reform, research, and innovation with successful K-12 schools around the world. Big Picture graduates will be and are having an impact on higher education. Research, theory, and practical implementation of noncognitive assessment within higher education will also be presented.

Location: M100DE

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Disciplinary Transcript Notations: AACRAO Guidance Update - 200CD

Presenters: Kristi Wold-McCormick, University of Colorado Boulder; Brad Myers, Ohio State University

Wednesday : 8:00 am - 9:00 am

With AACRAO's recently changed stance regarding disciplinary notations, increased public accountability and scrutiny, possible federal legislation and member interest, an AACRAO work group was formed and tasked with developing guidance and best practices for institutions. Work group members will share registrar, admission and student conduct perspectives, provide an update on the their progress during the past year, discuss legislation, and present/seek final feedback on recommendations.

Location: 200CD

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International Transcript Exchange: The New Frontier - 205D

Presenters: Doug Holmes, Ontario Universities' Application Centre

Wednesday : 8:00 am - 9:00 am

Come hear the latest updates from the Groningen declaration meetings as well as some updates from our friends in Canada.

Location: 205D

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Roundtable: Locally Developed SISs - 200F

Presenters: John Papinchak, Carnegie Mellon University

Wednesday : 8:00 am - 9:00 am

Come commiserate and celebrate with colleagues who also have home grown student information systems. Share ideas on how to facilitate new development ideas, functions and services - whether bolting on other best of products or developing new applications in-house.

Location: 200F

Handout and Presentation Files Not Yet Available For This Session

Limitless Data in a Data Informed World: Implementing a Student Data Warehouse - 200J

Presenters: Timothy Ebner, University of Utah

Wednesday : 8:00 am - 9:00 am

As the focus of the University of Utah moved toward data informed decision-making, the availability of impactful data became an area of great interest and discussion, which led to the creation of the Student Data Warehouse. This session will discuss our road to implementation, including defining the stakeholders, the governance and guidelines, the training, and the reports created and future reports coming.

Location: 200J

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Connecting Study Abroad and Academic Advising - M100I

Presenters: Thomas Teague, University of Kentucky; Summer Eglinski, University of Kentucky

Wednesday : 8:00 am - 9:00 am

Academic advising is crucial to the study abroad experience. This session will explore the outgoing and incoming academic advising that is required for successful study abroad and the support systems that must be in place. As academic advisors increasingly find themselves advising on study abroad opportunities and study abroad advisors increasingly position international experiences as part of degree pathways, connections between theses two advising approaches can be mutually strengthening.

Location: M100I

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Roundtable: Community Colleges - 200G

Presenters: Katherine Thompson, College of DuPage

Wednesday : 8:00 am - 9:00 am

Join your peers from other community colleges for this roundtable discussion of current trends and topics affecting our institutions and our students.

Location: 200G

Handout and Presentation Files Not Yet Available For This Session

International Credential Evaluation: Let's Start From the Beginning - M100B

Presenters: Kelly Sumner, Indiana Unviersity - Purdue University Indianapolis; Andrew Goss, Indiana University - Bloomington

Wednesday : 8:00 am - 9:00 am

As of fall 2015, Indiana University enrolled approximately 8,798 international students. Our team of International Credential Evaluators at Indiana University Bloomington reviews academic credentials for students at all education levels across the campus and throughout the state of Indiana. This session aims to provide others with the tools and resources necessary to maintain consistently in terms of student equity and fairness across an increasingly diverse student population.

Location: M100B

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Pop Culture, Process Improvement, and Popular CRAO Topics - 200H

Presenters: Marc Booker, University of Phoenix

Wednesday : 8:00 am - 9:00 am

Just like bow ties, registrars and admissions officers are cool. Make it so, and join us for a fun (and informative) session on different trends in higher education and how they impact registrar and admission functions. We will try to relate them to as many pop culture references as possible. Among other topics, find out what the student of the future will be like, how process improvement relates to a beloved movie, and how our offices are similar to the happiest place on earth.

Location: 200H

Handout and Presentation Files Not Yet Available For This Session

The Impact of the Fair Labor Standards Act Final Rule on Enrollment Management Teams - M100F

Presenters: Dean Kahler, University of Idaho

Wednesday : 8:00 am - 9:00 am

The Fair Labor Standards Act Final Rule requires some salaried staff, who were previously exempt from overtime, to now receive overtime compensation. This regulation, signed into order on May 18, 2016, may significantly change how you schedule or compensate your admissions or financial aid staff. Learn how this new federal requirement can impact enrollment management staff, what is now required, what counts as a work day, and strategies for staying in compliance with the updated regulation.

Location: M100F

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FERPA Q&A - M101A

Presenters: Tina Falkner, University of Minnesota - Twin Cities; Dennis Hicks, Indiana University East; Helen Garrett, University of Washington; Texas Ruegg, Letourneau University

Wednesday : 8:00 am - 9:00 am

FERPA, the primary federal law that protects student privacy, has seen increased discussion over the last two years. This session will be devoted to answering your FERPA questions.

Location: M101A

Handout and Presentation Files Not Yet Available For This Session

Put the Academic Calendar Where It Can't Be Ignored...In Their Personal Calendars - 200AB

Presenters: Robert Lothringer, Texas Woman's University

Wednesday : 8:00 am - 9:00 am

The academic calendar is the foundation and roadmap for the academic term, but all too often it is not easy to find, especially for those who are not even looking for it. Students, faculty, and staff will not continue to refer back to the Registrar's website for key dates, but they will look at their personal calendars on a daily basis. Learn how to create CSV and iCal uploads for students, faculty, and staff to upload your academic calendar into their Outlook, Google, Apple, and Yahoo calendars, where important dates and deadlines will now be displayed at the top of each day. You can also create a CSV upload or iCal calendar for internal office processing calendars as well, to assure that no key date will ever be missed again.

Location: 200AB

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A Deeper Dive into the ACE Credit and Military Evaluations Review Process and Tools - M100J

Presenters: Sarah Godsey, American Council on Education; Dawn Light, American Council on Education

Wednesday : 8:00 am - 9:00 am

Do you want to garner a better understanding of the integrity and rigor of the ACE CREDIT (college credit recommendation service) and military evaluation review process? Would you like to learn more about the ACE CREDIT transcript and ACE National Guide, as well as the Joint Services Transcript and ACE Military Guide? Come join the ACE staff to learn the details.

Location: M100J

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Proactive Progress-to-Degree: The Synergy of Three Process Changes - M100G

Presenters: Helen Bailey, California Polytechnic State University - San Luis Obispo

Wednesday : 8:00 am - 9:00 am

This session explores three significant process changes that one Registrar's Office undertook in the same year: moving from a randomly assigned registration system to one based on students' academic progress; proactively applying for graduation on students' behalf, using academic progress; and awarding degrees in batch. Learn how we managed these significant culture changes in our office and on campus, and how these areas intersect to enhance progress-to-degree.

Location: M100G

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How to Remain Sane While Pulling Together an Academic Schedule - M100H

Presenters: Suzanne Dennis, Brooklyn Law School

Wednesday : 8:00 am - 9:00 am

Learn how to build and organize an academic schedule, while maintaining balance between student needs and faculty demands. Topics will include faculty preferences, avoiding conflicts, and use of software. Your colleagues will discuss their experiences and answer questions.

Location: M100H

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The Registrar in Tomorrowland! - 200I

Presenters: Joellen Evernham Shendy, University of Maryland - University College; Tom Green, AACRAO Consulting (AC)

Wednesday : 8:00 am - 9:00 am

The registrar of tomorrow will need to be familiar with an ever increasing number of new initiatives in a changing credentialing ecosystem & landscape. Digital credentials, credential stacking, micro-credentials, & portability. Lumina and Gates Foundation grants & goals (including the AACRAO/NASPA Grant). Dept. of Ed Experimental Sites. Workforce needs. Technology drivers. It's all about focusing on student & society needs. Today's registrar in tomorrowland - innovating for a new future!

Location: 200I

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Building the Relationship between Faculty and the Registrar's Office: A Small Colleges Panel Discussion - M100C

Presenters: Vincent Cataudella, St. Vincent's College; Arnold Arredondo, Baptist College of Health Sciences; Susan Hines, Longwood University

Wednesday : 8:00 am - 9:00 am

Building a strong working relationship with the faculty is an important component of the Registrar's work, and can help you do your job more effectively. This panel discussion will involve strategies employed to help foster this important relationship on 3 small campuses.

Location: M100C

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Education Reforms in the Philippines and its Effects on University Admissions - M100A

Presenters: Bernard Ramos, Educational Perspectives, nfp

Wednesday : 8:00 am - 9:00 am

The Philippines is the last country in Asia to have ten years of primary and secondary education. With the ongoing changes in its education system and curricula, the Philippines is building up its students to be more globally competitive. This session will explain the various changes in the education system to better prepare admissions professionals.

Location: M100A

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9:15 am - 10:15 am

Breaking Bad: Identifying Fraud - M100C

Presenters: Timothy Kell, Educational Credential Evaluators, Inc.

Wednesday : 9:15 am - 10:15 am

With a degree in criminology, I always think like a bad guy. I have seen enough academic documents (real/not) and attended enough sessions on fraud to know exactly how to beat the system if I ever start breaking bad. Using readily available technology, I'll show exactly how to beat your institutions transcript requirements, get a visa and earn a scholarship- should I ever decide I'm in the wrong business. Only by realizing your vulnerabilities can you develop best practices to protect yourself.

Location: M100C

Handout and Presentation Files Not Yet Available For This Session

Roundtable: Financial Aid As A Pathway to Enrollment Leadership - M101B

Presenters: Patricia Morales, University of California - Irvine; Stephen Pultz, University of San Diego

Wednesday : 9:15 am - 10:15 am

Traditionally, enrollment management leaders came up through an admissions and recruitment path. However, as costs, affordability, student debt, and financial leveraging have become even more critical, financial aid staff have many opportunities to advance to positions in Enrollment Management leadership. This round table discussion will allow participants to hear from Enrollment Management leaders with a professional foundation in financial aid.

Location: M101B

Handout and Presentation Files Not Yet Available For This Session

Revitalizing Recruitment: Overhauling Your Existing Marketing Plan - M101A

Presenters: Becky Tankersley, Georgia Institute of Technology-Atlanta

Wednesday : 9:15 am - 10:15 am

Is your admission office still working off the same marketing and communication plan that was put in place years ago? In today's competitive marketplace, "That's the way we've always done it" doesn't cut it anymore! Learn how to overhaul your existing marketing program using a mix of strategic goals and existing data.

Location: M101A

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Redefining Debt Management through Compassionate Collections: The VA Debt Management Center - 200CD

Presenters: Jason Hoge, VA Debt Management Center

Wednesday : 9:15 am - 10:15 am

The Debt Management Center (DMC) provides distinctive, high quality accounts receivable services through a compassionate and value added approach. Our presentation provides information on the DMC collection process and how it impacts the Veteran. We provide advice and best practices in regards to how DMC can help Veterans and their families resolve their VA benefit overpayments. Attendees can expect to gain knowledge on how debts are established before they are referred to DMC. Attendees will also be provided with information concerning debt notification and the collection process. DMC will explain the difference between school and student debts. DMC will also provide guidance to school liaisons to assist Veterans managing their VA debts. Information will be given how to dispute the debt, request a waiver, set up a payment plan or submit a compromise offer.

Location: 200CD

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Transfer Guidelines: The Joint Statement on Transfer and a Transfer Student Bill of Rights - M100F

Presenters: Seth Kamen, Montgomery College

Wednesday : 9:15 am - 10:15 am

AACRAO has a goal to update the Joint Statement on Transfer and to develop a Transfer Student Bill of Rights. This session will provide an update to this initiative and look for feedback regarding the proposed documents.

Location: M100F

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CourseLeaf FocusSearch Personalizes the Student Search Experience - 200H

Presenters: Lee Brintle, CourseLeaf From Leepfrog Technologies

Wednesday : 9:15 am - 10:15 am

Discover how FocusSearch enhances the student user experience through a utility that rapidly performs sophisticated queries based on a student's course and program information. See how FocusSearch can be implemented with baseline search functionality or integrated as a synthesized module with Student Aware Mode and CART to deliver an even more focused search with streamlined gateway to preflight registration.

Location: 200H

Handout and Presentation Files Not Yet Available For This Session

Roundtable: Career Paths for Emerging Leaders - 200G

Presenters: Scott Reed Cooper, University of California - Santa Cruz

Wednesday : 9:15 am - 10:15 am

This session is intended for individuals new to management or who aspire to become leaders in the various fields of enrollment management, including admission and registrar professions. Challenges, opportunities, best practices and other issues relevant to this population will be shared and discussed.

Location: 200G

Handout and Presentation Files Not Yet Available For This Session

The University Registrar Partnerships in Student Data Governance - M100J

Presenters: Christopher Derickson, University of North Carolina at Chapel Hill; Frank Blalark, Duke University

Wednesday : 9:15 am - 10:15 am

This session will cover the role of the University Registrar at the University of North Carolina in further establishing a student data governance model with on campus partnership with IT and Legal Counsel. We will cover identifying data governance needs, establishing data standards, and implementing data governance as a part of faculty counsel. Discussion of data governance at the state system level will also be covered.

Location: M100J

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FERPA and the Reaches of Human Subjects Research - 200AB

Presenters: Allyson Dean, Oregon State University; Rebecca Mathern, Oregon State University; Tina Falkner, University of Minnesota - Twin Cities

Wednesday : 9:15 am - 10:15 am

Registrar's and admissions' offices handle key data that many faculty wish and expect to use for their research. This session will explore some of the more pertinent questions regarding the intersection of human subjects research and FERPA. Further, the session will present on the processes that two Research 1 institutions developed and employed to work with the Institutional Review Boards (IRB) of the institution.

Location: 200AB

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A New Year, a New Degree, a New CBE-friendly Student Engagement System (Oh My!) - M100I

Presenters: Janis Ford, University of Wisconsin-Extension; Continuing Education, Outreach and E-Learning; Andrea Deau, University of Wisconsin-Extension; Continuing Education, Outreach and E-Learning

Wednesday : 9:15 am - 10:15 am

in 2016, University of Wisconsin System's Flexible Option added a new business degree to its online competency-based portfolio. An innovative learning structure brought new challenges to operations and student engagement systems already stretched by UW Flex's unique needs. Pushed to capacity and with a tight one-year timeline, the build of a centralized student engagement system was taken on. Presenters will share their approach, with focus on several key admissions and registrar examples.

Location: M100I

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Roundtable: Diversity and Inclusion - 200F

Presenters: Tiffany Robinson, Western Kentucky University; Joseph Salomone, Drexel University; Cindy Lambert, Benedictine University

Wednesday : 9:15 am - 10:15 am

Join the Caucus Chairs and your AACRAO peers for this round table discussion that looks at Diversity, Equity and Inclusive Excellence in Higher Education

Location: 200F

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Finding Your Happy Place by Hiring & Training Efficient & Motivated Employees - M100A

Presenters: Connie Shipman, Campbell University School of Law; Theresa Gallo, Drexel University

Wednesday : 9:15 am - 10:15 am

We all know that having an efficient and motivated team is a key factor for a well-run office and less gray hairs, which helps supervisors reach or maintain their happy place at work. Session presenters will share some well-known leadership principles along with personal experiences to engage participants in a discussion around some best practices used in motivating individuals across small and large teams.

Location: M100A

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Show Me the Money - Cost Benefits of Electronic Exchange of Student Transcripts - M100B

Presenters: Matt Schill, University of Nebraska At Omaha; Monterey Sims, University of Phoenix

Wednesday : 9:15 am - 10:15 am

Learn about the possibilities of doing more with less by implementing electronic student transcripts at your institution.

Location: M100B

Handout and Presentation Files Not Yet Available For This Session

A Case Study of the Hiring, Training and Processing Considerations Involved in Moving to In-house Evaluations - 205D

Presenters: Tammy Johnson, Marshall University; Barry Dickerson, INTO Marshall University

Wednesday : 9:15 am - 10:15 am

This session will provide an overview of the experience at one university that moved from outsourcing international credential evaluations to handling these evaluations in-house. Key factors in the decision will be discussed, as well as the pros and cons of each approach. An overview of the evaluator hiring and training process will be provided, from the perspective of the Chief Admissions Officer, as well as perspectivies from the two evaluators involved in the training.

Location: 205D

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Reverse Transfer in Colorado: Is it Worth the Effort? - M101C

Presenters: Carl Einhaus, Colorado Department of Higher Education

Wednesday : 9:15 am - 10:15 am

Degree Within Reach, Colorado's reverse transfer program, allows students who have transferred from a 2-year college to a 4-year university to combine credits from both institutions and apply them towards an associate's degree. Despite a generous Lumina grant and dedicated work to set up the process, the numbers of degrees awarded are significantly lower than initially projected. Come to learn more and discuss the value of reverse transfer in Colorado and in your state/country.

Location: M101C

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Self-Reporting Gender Identity, Sexual Orientation, and Preferred Names and Pronouns at Cornell University - 200I

Presenters: Cassandra Dembosky, Cornell University; Brian Patchcoski, Cornell University

Wednesday : 9:15 am - 10:15 am

During the 2015/16 academic year the registrar at Cornell University convened a work group that was charged to assess the possibilities, opportunities, and challenges to allowing students to self-select gender identity, sexual orientation, and preferred pronoun. In addition the work group was charged to identify the use of preferred first name on internal documents. In this session the group's recommendations, implementation considerations, and implementation progress will be reviewed.

Location: 200I

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All About Communication: Best Practices for Reaching Students - M100G

Presenters: Dustin Moody, University of Colorado Boulder

Wednesday : 9:15 am - 10:15 am

Location: M100G

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State and Regional Organizations Working with Legislatures and State Higher Education Agencies - M100H

Presenters: Michael Reilly, AACRAO

Wednesday : 9:15 am - 10:15 am

AACRAO Executive Director Mike Reilly will share and discuss his experience with state higher education agencies. Learn how your state and regional professional associations can become more involved with these agencies in order to have our voices heard and to help affect change.

Location: M100H

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Back to Basics: Strategies for Success in International Admissions and Study Abroad - 200J

Presenters: Ann Koenig, AACRAO International

Wednesday : 9:15 am - 10:15 am

As international education in the US enters uncertain times, let's take an hour to regroup, refresh, and reaffirm the foundations of best practice that lead to success in our work with international students and programs. Join your international admissions, international recruiting and study abroad colleagues to reaffirm the fundamentals and leave the Annual Meeting feeling confident and supported. You are welcome here!

Location: 200J

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Roundtable: Small College Registrars - M100DE

Presenters: Heidi Hoskinson, Rogers State University

Wednesday : 9:15 am - 10:15 am

Come chat and network with your small school registrar colleagues that you know from the listserve and have all your questions answered.

Location: M100DE

Handout and Presentation Files Not Yet Available For This Session

10:30 am - 11:30 am

Who Makes International Credential Recommendations? - M100C

Presenters: Jennifer Minke, Texas A&M University - Kingsville; William Paver, University of Texas At Austin (retired); Emily Tse, International Education Research Foundation, Inc.; Robert Watkins, The University of Texas at Austin

Wednesday : 10:30 am - 11:30 am

International admissions and credential evaluation practitioners will explore how they arrive at credential placement advice for their respective groups. Four senior experts in the field will share insights on how educational credentials are analyzed, who makes the determinations, what methodologies are used, and how the outcomes are shared with the field and even altered over time.

Location: M100C

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Under-represented Transfer Student Experiences: From Admission to Graduation - M100A

Presenters: David Byrd, The University of Texas Health Science - San Antonio; David Tofel, Texas A&M University

Wednesday : 10:30 am - 11:30 am

Presenters in this session will present findings from a case study of Hispanic and African American community college transfer students that was conducted at a large predominantly white university. The findings from this study include recommendations for improving the transfer recruitment and admissions process to better-serve first generation under-represented students along with the students' perceptions of many of the services they utilized to gain entry and ultimately graduate from the university.

Location: M100A

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Roundtable: Study Abroad Hot Topics - 200G

Presenters: Lori Citti, Johns Hopkins University

Wednesday : 10:30 am - 11:30 am

Join your colleagues from registration and records as well as admissions for a frank discussion about the challenges and opportunities for study abroad at this round table session. Perspectives across institutional types, sizes and locations will be shared.

Location: 200G

Handout and Presentation Files Not Yet Available For This Session

Preserving History: Tips for Archiving Your Association's Treasured Information - M100I

Presenters: Susan Eveland, University of Oregon

Wednesday : 10:30 am - 11:30 am

Our state and regional associations do a lot of good work throughout the year, and for most of us, that includes holding an annual conference. Leadership changes frequently, and documents and history can easily get lost. Attend this session to learn some simple ways to begin archiving information in retrievable and usable ways so that future leaders don't have to reinvent the wheel, and to preserve important and historical information about your association.

Location: M100I

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Prepping for Promotion, My Journey - M101C

Presenters: Roslyn Perry, The Ohio State University

Wednesday : 10:30 am - 11:30 am

In this session, a seasoned professional will share lessons learned from her professional journey in higher education. With a focus on how to prepare for promotion, participants will have the opportunity to examine what steps they can take to ready themselves for the next career move.

Location: M101C

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The LGBT Inclusive Campus of the Future: What Does It Look Like? - M100H

Presenters: Joseph Salomone, Drexel University

Wednesday : 10:30 am - 11:30 am

A review of current best practices in industry regarding creating and sustaining an inclusive LGBT campus. What does it take? Learn how you can create mini milestones which can lead to monumental and successful initiatives. A review of current policies, practices related to student information (SIS) implications.

Location: M100H

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The "Changing" Graduate/Professional School Student - M100DE

Presenters: Jessica Cheatwood-Alvarez, University of Central Florida; Elizabeth Bouhmadouche, Boston University; Michael Murray, The Ohio State University College of Dentistry

Wednesday : 10:30 am - 11:30 am

H Please join us for an informative and interactive discussion on what has recently changed about our Graduate & Professional school student population. W Exactly how have they changed? How do we engage them effectively? What impact has mental health issues had on these students? What student services are we providing specifically for this student population to aid in their persistence and success in graduate school. What are the best practices occurring at various institutions? ·

Location: M100DE

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Predictive Analytics for Dummies (and Admissions Professionals) - 200CD

Presenters: Alexis Pope, Appalachian State University

Wednesday : 10:30 am - 11:30 am

Regression analysis, machine learning, data mining, decision trees, etc. Unless you work with statistics for a living, such terms and concepts may look like Greek to you. Come learn how you can accurately predict yield for your class and other student behaviors by simply using elementary statistics and a spreadsheet. This session will be especially helpful for institutions with demographics or fluctuating enrollment goals.

Location: 200CD

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Roundtable: Sending and/or Receiving Electronic Transcripts - 200F

Presenters: Susan Reyes, San Diego State University

Wednesday : 10:30 am - 11:30 am

Come be a part of the growing electronic transcript community and share your experience!

Location: 200F

Handout and Presentation Files Not Yet Available For This Session

Everything You Ever Wanted to Know About PDFs But Were Afraid to Ask - M100G

Presenters: Jim Feigert, University of Southern California; John Papinchak, Carnegie Mellon University; Louis Hunt, North Carolina State University at Raleigh

Wednesday : 10:30 am - 11:30 am

Come hear how several institutions are using the latest technology in PDF transcript exchange. Several panelists will discuss how their institution implemented this technology, and how their students and institutions have reaped the benefits.

Location: M100G

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Collaborative Solutions to Records Management Challenges - 200H

Presenters: Susan Hamilton, Rutgers University; Nora McLaughlin, Reed College; Wendy Kilgore, AACRAO

Wednesday : 10:30 am - 11:30 am

This session will review the results of the records management survey, and will engage attendees in a discussion of those results, with a goal of finding solutions at their institutions. Come prepared with your questions about records management and be ready to brainstorm with other attendees.

Location: 200H

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First-Time Attendee Feedback and Wrap-Up - 200AB

Presenters: Alana Davis, Randolph-Macon College

Wednesday : 10:30 am - 11:30 am

Make an impact on AACRAO right away by sharing feedback on your conference experience! All members attending the annual meeting for the first time are encouraged to participate in this session and share their experiences, further network and provide input that will help the AACRAO Program Committee plan even stronger and more effective meetings in the future.

Location: 200AB

Handout and Presentation Files Not Yet Available For This Session

Prior Prior Year—What is That? - 200I

Presenters: Griselda Castilla, University of Texas Rio Grande Valley; Maggie Hinojosa, University of Texas Rio Grande Valley

Wednesday : 10:30 am - 11:30 am

Effectively communicating and incorporating financial aid information is an important part of recruitment and marketing functions.

Location: 200I

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Educational Harmonization in the East African Community: New Developments and their Implications for the International Higher Education Community - 205D

Presenters: Martha Van Devender, Educational Credential Evaluators, Inc.

Wednesday : 10:30 am - 11:30 am

As the members of the East African Community (EAC) strive to find common ground on trade and governance issues, education has become one of the major development foci. The constituent countries understand that educational harmonization is critical to their plans. This session will provide an introduction to the educational systems of the EAC member nations (Kenya, Tanzania, Uganda, Burundi, Rwanda, and South Sudan), along with a discussion of the recent and anticipated changes.

Location: 205D

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Honoring the Past, Celebrating the Present: Creating a Memorable and Meaningful Commencement Ceremony - 200J

Presenters: Jerri Weston, Montana State University

Wednesday : 10:30 am - 11:30 am

The commencement ceremony at Montana State University has evolved over the past five years. Our ceremonies were viewed as boring, with a fundraising focus and not well attended. Learn how we have turned the tables and now have the most talked about ceremony in the state.

Location: 200J

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Successful Collaboration between the Registrar's Office and the University Advising Community - M101A

Presenters: Erin Mason, University of Connecticut; Mansour Ndiaye, University of Connecticut

Wednesday : 10:30 am - 11:30 am

The Registrar's Office is at the intersection of academic affairs, enrollment management, and student affairs. Because of this, it is critical to establish sound relationships with academic advising partners. Learn about how the University of Connecticut Registrar's Office partners with the Academic Advising community to improve and enhance policy, procedure, and faculty, staff and student knowledge and skills acquisition.

Location: M101A

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One Step Away: Assisting Students to Completion - M100B

Presenters: Carol Harrison, College of Southern Maryland; Kelly Hewett, Wor-Wic Community College

Wednesday : 10:30 am - 11:30 am

Three community colleges in Maryland were provided a one step away grant to identify and contact completers and near completers. All three colleges developed different methods of assisting students to completion. Some of the methods to be discussed are Degree Audit infrastructure, one step counselor approach and student financial support.

Location: M100B

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The EDX Chronicles: Maximizing the Benefits of Electronic Transcripts - M100F

Presenters: W Matthew Bemis, University of Southern California; Roger Lurie, Arizona State University; Matt Schill, University of Nebraska At Omaha; Patrick Elliott, University of Maryland - University College

Wednesday : 10:30 am - 11:30 am

Ever wondered what happens to the transcript data after it's been received? Come hear how several presenters are using electronic transcripts in their evaluation process!

Location: M100F

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You Can Teach an Old Dog New Tricks! Leadership Development for Experienced Professionals - M100J

Presenters: Beth Warner, University of Wisconsin - Madison

Wednesday : 10:30 am - 11:30 am

It is easy for established leaders to forget that leadership is a process, not a position. Once you've been doing it a while, it is easy to start thinking "I've been there, done that." This session will highlight the experiences of a "seasoned" professional who went through a program designed to challenge every assumption leaders make about themselves, forcing participants to look themselves in the mirror and decide whether they have the courage to not only learn, but embrace, new tricks.

Location: M100J

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Roundtable: FERPA - M101B

Presenters: Brenda Selman, University of Missouri - Columbia; Joni Krueger, Augustana College

Wednesday : 10:30 am - 11:30 am

Join your peers to participate in this moderated round table to discuss FERPA topics, trends, questions and scenarios as you live them on your campus.

Location: M101B

Handout and Presentation Files Not Yet Available For This Session

11:45 am - 12:45 pm

Closing Plenary: In Conversation with Danny Glover and Felix Justice - Room 101

Presenters: Danny Glover, ; Felix Justice,

Wednesday : 11:45 am - 12:45 pm

Friends since they were struggling Bay actors years ago, Danny Glover and Felix Justice have honed a stellar performance that stems from a long history of friendship and mutual respect. Using examples from their lives and some of the great works of literature, both men bring to life their devotion to the education of young people and how to inspire the next generation of leaders in the world.

Location: Room 101

Handout and Presentation Files Not Yet Available For This Session